Project Coordinator – Beauty & Personal Care

Company Description

Club Kuma is a creative studio that partners with clients and creators to brand, design, and manufacture award-winning hero products. Built on a heritage of creativity and innovation, we are one team, in-house.

With headquarters in sunny Santa Monica and a creative workplace culture, Club Kuma is designed to have fun. We’re committed to building lasting partnerships with all our collaborators, from the creators who inspire our products and brands, to the people we hire to make them. You’ll find competitive salaries and benefits with every full-time position, because our team believes in rewarding a job well done.

Job Description

We’re looking for an organized and detail-oriented Project Coordinator to support the production, sourcing, and logistics of packaging and turnkey beauty projects. This is an entry-level to junior role with room to grow into a Project Manager. You’ll work closely with Sales, Project Managers, and Supply Chain to keep projects running smoothly on the internal and vendor side, especially for reorders and active production programs.

What You’ll Do

• Coordinate day-to-day communication with domestic and international vendors to track samples, production updates, and timelines.
• Support Sales on new projects by gathering information, requesting samples, and preparing internal documentation.
• Manage reorders and ongoing production tasks, ensuring timelines, details, and deliverables stay on track.
• Prepare project documents: timelines, status updates, recaps, costing updates, quality reports.
• Enter and maintain accurate information in Netsuite, spreadsheets, and shared trackers.
• Work with Supply Chain on shipping/logistics needs, including tracking shipments and collecting required documents (packing lists, invoices, QC reports).
• Assist with preparing samples and coordinating approvals.
• Maintain organized file structures, project folders, and documentation.
• Identify delays or issues and flag them promptly
• Support general project workflow improvements as you learn and grow in the role.

Qualifications

What You Bring

• 1–2 years of experience in project coordination, operations, production, or a related administrative role (beauty or manufacturing experience is a plus).
• Highly organized with excellent attention to detail and follow-through.
• Strong communication skills — clear, proactive, and reliable.
• Comfortable working with vendors and internal teams in a fast-paced environment.
• Proficient with Microsoft suite; Excel; experience with Netsuite is a plus (training available).
• Curious, eager to learn, and excited about eventually growing into a Project Manager role.
• Friendly, collaborative, and able to stay calm and solution-oriented when juggling multiple tasks.

Why You’ll Love Working at Club Kuma

• Work on innovative, design-forward packaging and turnkey projects for top emerging beauty brands.
• Partner with award-winning internal creative and technical teams who elevate every project.
• Be part of a small, collaborative, fast-growing company where your work has visible impact.
• Growth opportunity as the company scales

Additional information

• The Project Coordinator position is a full-time, in-office position at Club Kuma headquarters in Santa Monica. We offer a comprehensive package, including a competitive salary, PTO, benefits, 401K, and holidays.
• Compensation: $ 26-28 per hour based on experience

Additional Information

All your information will be kept confidential according to EEO guidelines.