What are the responsibilities and job description for the Facilities Coordinator position at Everything But The House?
Job Title: Facilities Coordinator
Location: Cincinnati, OH (Processing Center / Warehouse)
Job Type: Full-Time, Hourly
Reports to: Director of Facilities
About Everything But The House
Discover the Uncommon. Headquartered in Cincinnati, Ohio, Everything But The House (EBTH) is a revolutionary online marketplace that has transformed the traditional estate sale industry into a premier global auction platform. Born out of a passion for antiques and a desire to give secondhand goods a meaningful second life, EBTH offers a full-service, white-glove consignment solution for homeowners, estate managers, collectors, and dealers.
From art, jewelry, and fashion to mid-century furniture and rare collectibles, our platform unleashes an ever-changing assortment of unique items—all with a starting bid of just $1. Driven by our proprietary technology, an expert team of catalogers and authenticators, and our "Uncommon Promise" of quality, we connect sellers with a worldwide community of shoppers seeking rare and wonderful things.
Position Overview
Reporting to the Director of Facilities, the Facilities Coordinator oversees the daily maintenance, safety, and functionality of EBTH office and warehouse locations. You will serve as the primary point of contact for facility repairs, building vendors, asset management, and occupational health and safety compliance. Your goal is to provide a clean, safe, and highly efficient environment for our processing teams, warehouse staff, and corporate employees.
Key Responsibilities
- Maintenance Management: Schedule routine inspections and repairs for HVAC, electrical, plumbing, and structural systems.
- Vendor Coordination: Source, vet, and supervise external contractors, cleaning crews, and waste management services.
- Safety & Compliance: Maintain OSHA compliance, manage fire safety systems, and update emergency response plans.
- Space Planning: Coordinate internal office moves, workstation setups, and warehouse layout optimization.
- Inventory Control: Track and restock facility supplies, cleaning materials, and safety equipment.
- Asset Tracking: Document and monitor building assets, specialized warehouse equipment, and maintenance logs.
- Expense Management: Review facility invoices, track utility usage, and assist with annual facility budgeting.
- Janitorial duties as needed.
- Painting as needed.
- Minor repairs.
- Other duties as assigned.
Qualifications
- Experience: 2–4 years in facility coordination or warehouse operations. Property management experience preferred.
- Technical Skills: Proficiency with maintenance ticketing systems and basic hand tools for minor repairs.
- Regulations: Strong working knowledge of OSHA standards, building codes, and fire safety regulations.
- Organization: Exceptional time management skills with the ability to prioritize urgent maintenance requests.
- Communication: Clear verbal and written skills to collaborate effectively with vendors and internal teams.
- Physical Stamina: Ability to lift up to 50 lbs, climb ladders, and walk warehouse floors daily.
- Equipment operation: Ability to safely operate warehouse equipment. Training is provided.
- Education: High school diploma required; certifications in facility management (e.g., FMP, CFM) are a plus.
What We Offer
- Comprehensive benefit package, including medical, dental, vision, life, disability & 401k
- Generous Paid Time Off & Paid Holidays
- Employee Discount Program
- Career growth & Learning Program
- Referral Bonus
- Fun, unique, and inclusive company culture
We are only accepting applications from candidates who are currently located in Ohio and/or the Cincinnati, OH metropolitan area. We are an equal opportunity employer committed to diversity. All qualified individuals are encouraged to apply. Applicants must be authorized to work lawfully in the United States for EBTH. EBTH does not provide sponsorship at this time.