Finance Manager

Job Title: Finance Manager

Reports to: President

Oversees: Bookkeeper

Position Summary: The Finance Manager oversees the company’s financial operations, ensuring accurate accounting, timely reporting, and strategic financial guidance. This role bridges the gap between daily bookkeeping and executive decision-making, partnering with leadership to drive growth and profitability. Beyond managing the numbers, this position requires an engaged financial leader who takes initiative, provides insight-driven recommendations, and actively contributes to the company’s long-term success and strategic direction.

Duties and Responsibilities

Financial Management & Reporting

• Oversee daily accounting functions with aid of Bookkeeper (A/P, A/R, payroll, reconciliations).
• Prepare and analyze monthly financial statements, balance sheets, and cash flow reports.
• Oversee compliance with state and local tax laws, including implementation and ongoing management of sales tax collection across states where nexus thresholds are met.
• Transition payroll from outsourced provider (ADP) to an in-house process.
• Coordinate closely with external CPA for quarterly and annual tax filings.
• Ensure timely and accurate filing and remittance of sales tax returns and maintain proper documentation for audit readiness.

Cash Flow & Forecasting

• Manage cash flow planning and ensure sufficient funds for operations.
• Forecast short-term and long-term cash requirements.
• Recommend strategies for optimizing cash reserves and working capital.

Inventory & Cost Management

• Develop and refine existing systems for supplier quote analysis and purchasing strategies to aid in weekly procurement decisions.
• Ensure accurate COGS reporting, landed cost analysis, and freight/tariff accounting.
• Work with leadership to analyze inventory costs, turnover, and margins.

Strategic Financial Leadership & Team Collaboration

• Serve as a key financial advisor to the leadership team, offering recommendations for improving profitability, managing costs, pricing strategy, and optimizing cash flow.
• Supervise bookkeeping staff or outsourced accounting support.
• Collaborate with department heads (Sales, Operations, Marketing) to provide financial insights that drive informed decisions.
• Partner with HR for payroll, benefits administration, and 401(k) tracking.
• Support business planning, including new ventures, acquisitions, product lines, and major investments.
• Develop dashboards, KPIs, department budgets, and reporting tools to track business health and operational success.

Systems & Controls

• Develop and maintain accounting policies and procedures.
• Strengthen internal controls and ensure compliance with financial regulations and to safeguard company assets.
• Improve efficiency by optimizing accounting software and reporting tools (e.g., QuickBooks, ERP, Power BI, etc.).

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field (MBA preferred but not required).
• 5–10 years of progressive experience in accounting or financial management.
• Strong understanding of GAAP, budgeting, and cost accounting.
• Proficiency with accounting and BI tools (e.g., QuickBooks, Excel, SQL familiarity a plus).
• Experience in e-commerce, inventory, or wholesale distribution highly preferred.
• Exceptional analytical, organizational, and leadership skills.
• Demonstrated ability to translate financial data into actionable business insights.