Contracts Coordinator

Why Everstory

At Everstory Partners, our mission is to create supportive spaces where individuals and families can find solace, meaning, and hope in the midst of loss. At the heart of our mission is a deep understanding of the profound and complex nature of grief. Every person’s journey through loss is unique, and we are committed to providing compassionate and personalized support.

We also believe that grief is not a problem to be solved or a burden to manage alone, but rather a natural and beautiful part of the human experience. Backed by our national strength and our local partners’ role is to be a steady presence, a source of comfort and guidance, and a partner in celebrating the life and legacy of the person who has passed.

The Impact You Will Make

The Contracts Coordinator provides critical support in the management and organization of procurement contracts, vendor relationships, and purchasing workflows. This person in this role is responsible for assisting in the preparation, tracking, and compliance of vendor agreements, ensuring timely documentation, data integrity, and reporting. The ideal candidate will have strong attention to detail, be highly organized, and possess advanced Excel skills to assist with data analysis and reporting across procurement initiatives.

Essential Duties and Responsibilities:

• Assist in drafting, reviewing, and organizing vendor contracts and purchase agreements.
• Track contract status, expiration dates, renewal timelines, and required approvals.
• Support the contract negotiation process by preparing supplier data and documentation.
• Help ensure contract compliance with internal policies, pricing terms, and legal standards.
• Maintain up-to-date and accurate contract files and vendor records in shared systems.
• Work cross-functionally with legal, accounting, and operations teams to gather approvals and resolve discrepancies.
• Communicate vendor updates, product changes, and backorders to internal teams.
• Assist with invoice reconciliation and troubleshooting invoice mismatches with Accounts Payable.
• Provide reporting support using Excel, including cost tracking, vendor spend, and savings summaries.
• Support cost-reduction initiatives by gathering pricing data and identifying opportunities.
• Perform administrative tasks related to contract loading, renewal tracking, and document control.

• Associate’s degree or Bachelor’s degree in Business, Supply Chain, Accounting, or related field preferred.
• 1–2 years of experience in procurement, contracts administration, or a related support role.
• Proficient in Microsoft Office, especially Excel (pivot tables, formulas, data validation, etc.)
• Familiarity with purchasing or contract management systems (e.g., Coupa or similar) preferred.

Core Competencies:

• Compassion - Genuinely cares about people; is concerned about their work and non-work problems; is available and ready to help; is sympathetic to the plight of others not as fortunate; demonstrates real empathy with the joys and pains of others.
• Customer Focus - Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
• Ethics and Values - Adheres to appropriate (for the setting) and effective set of core values and beliefs during both good and bad times; acts in line with those values; rewards the right values and disapproves of others; practices what he/she preaches.

Work Environment:

• On-site at Support Center, M-F required.

Our Investment in You

Everstory Partners is proud to provide our employees with a quality work environment and opportunity for both personal and professional growth. As part of our ongoing commitment, we offer a competitive benefits package for our Full-Time Employees including: Medical, Dental, 401k with a company match, Life, Short-Term Disability, Long-term Disability, Vision, Tuition Reimbursement, Employee Discount Programs, Generous PTO Programs, Volunteer Opportunities & much more!

Everstory Partners is an Equal Opportunity Employer and is committed to employing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, military or veteran status, gender identity or expression, or any other basis protected by local, state, or federal law.