Senior Workplace Experience Manager

As the Senior Workplace Experience Manager for Everlaw’s Oakland headquarters, you will be the primary architect of our office environment, ensuring it remains a vibrant, inclusive, and high-functioning space for our team. You will lead day-to-day workplace operations for our Oakland office, managing everything from vendor relationships and ongoing workplace experience programming to large-scale internal events that foster engagement and belonging. This role requires a unique blend of operational excellence, hospitality-driven leadership, event planning expertise, and a passion for building a culture where every Everlawyer can do their best work.

You will sit within the People Team and collaborate closely with IT, Finance, Facilities and People Programs to ensure our workplace programs seamlessly support our hybrid work model and company growth.

At Everlaw, our mission is to promote justice by illuminating the truth. Our company culture is open and vibrant, and we’re committed to the professional growth of our team members, offering an annual learning and development stipend and regular check-ins with managers regarding career goals. If you’re looking for a place that values passion, integrity, thinking big, and a desire to learn, we’d love to hear from you! Think you’re missing some of the skills and are hesitant to apply? We do not believe in the ‘perfect’ candidate and encourage you to apply if you feel you can bring value to our team. Learn more about Life at Everlaw.

This is a full-time, exempt position that will require being in-office Monday through Friday in our Oakland, CA headquarters.

Getting started

• We want you to feel like part of the team early on! Our onboarding process will integrate you into the company with informative sessions on our product, policies, processes, and team structure and goals.
• We’re excited for you to learn, grow, and contribute right away! We trust that you’ll bring experience and knowledge that will uplift and uplevel the team, but we don’t expect you to know everything on Day 1.

In your role, you'll...

• Manage the day-to-day operations of our Oakland headquarters to ensure a high-quality, inclusive, and productive environment for all employees and visitors.
  • Partner with our Facilities team on office design and operations to deliver a seamless, inclusive workplace experience that reflects employee needs, including thoughtful workspace layout, meeting spaces, and accessible, welcoming environments that address employee inclusion needs.
  • Partner with our Food & Beverage team to understand employee needs and preferences, shaping inclusive food programs and creative, culture-building initiatives (think Ramen day or MasterChef challenges) that enhance engagement and the overall workplace experience.
• Lead the planning and execution of internal org-wide Workplace events that foster inclusion and engagement, working in partnership with the satellite offices and the Facilities and Culinary teams. Events include things like our annual summer picnic, holiday party and ERG programming support. 
• Manage the workplace budget for the Oakland office, tracking expenses and identifying opportunities for operational improvements or cost savings.
• Identify employee needs and serve as the voice of the employee by using qualitative and quantitative feedback to define, evolve, and execute our Workplace Experience strategy, including survey analysis and documenting and escalating feedback across stakeholders.

About you

• You have at least 5 years of experience in workplace operations, facilities management, or corporate hospitality, preferably within a high-growth tech environment.
• You have experience managing vendor relationships and negotiating contracts to ensure high-quality service delivery.
• You have a proven track record of event planning and deep passion for executing creative, inclusive events that build community and foster a sense of belonging.
• You are an exceptional communicator who can build strong relationships with stakeholders at all levels of the organization.
• You are a proactive problem-solver with a "no task is too small" mentality and the ability to manage multiple competing priorities simultaneously.
• You are detail-oriented and organized, with experience managing budgets and operational workflows.
• You are authorized to work in the United States without restrictions. Please note that at this time, Everlaw is not sponsoring employment visas for this role.

Benefits

• The expected salary range for this role is between $142,000 - $165,000. The final offered salary will be dependent upon many factors including the candidate’s experience and skills. The role's compensation is subject to change in the future.
• Equity program
• 401(k) retirement plan with company matching
• Health, dental, and vision
• Flexible Spending Accounts for health and dependent care expenses
• Paid parental leave and approximately 10 days (80 hours) per year of sick leave
• Seventeen paid vacation days plus 11 federal holidays
• Membership to Modern Health to help employees prioritize mental health and wellness
• Annual allocation for Learning & Development opportunities and applicable professional membership dues
• Company-sponsored life and disability insurance
• Find out more about our Benefits and Perks

Perks

• Work in Uptown Oakland, just steps from the BART line and walking distance to Lake Merritt
• Monthly home internet reimbursement
• Select your preference of hardware (Mac or PC) and customize your desk setup
• Lunch provided in-office daily in addition to a wide variety of snacks and beverages in the office
• Allocated funds for departmental team building activities and company-wide out-of-the-box events 
• Time off for company-sponsored volunteer events and 4 paid hours per quarter to volunteer at a charitable organization of your choice
• Take advantage of learning and career development opportunities 
• Ranked #9 on Glassdoor's Best Places to Work 2023 for US small and medium companies
• One of Wealthfront’s 2021 Career Launching Companies, and ranked #2 on the “2022 Bay Area Best Places to Work” list by the San Francisco Business Times and the Silicon Valley Business Journal
• One of Fast Company’s World's Most Innovative Companies for 2022 and proud contributor of free ediscovery resources to benefit the greater good through “Everlaw for Good”

Pursue Truth While Finding YoursAt Everlaw, we are deeply invested in pursuing the truth, for our clients and for our employees. We know that when you’re empowered to pursue your passions, it is reflected in the work. That’s why we’re committed to the professional growth of all our team members, offering an annual learning and development stipend and regular career check-ins with managers. If you’re looking for a place that values passion, integrity, and a desire to learn, we’d love to hear from you!  ​​About EverlawWe help law firms, government agencies, and corporations sift through millions of documents of evidence in big lawsuits and investigations to find the proverbial smoking gun (or needle in the haystack -- pick your metaphor). It's a multi-billion dollar space typically dominated by service-oriented vendors, and we're coming at it with cutting-edge technology and elegant design. It's working, and we've been growing very rapidly: we host hundreds of terabytes of data and work with all 50 state Attorneys General and hundreds of law firms on some of the most high-profile cases litigated today.  Everlaw is an equal opportunity employer. We pride ourselves on having a diverse workforce and we do not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. We respect the gender, gender identity and gender expression of our applicants and employees, and we honor requests for pronouns. It is our policy to comply with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity, including the California Equal Pay Act.  Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. We collect and process the personal information you provided along with your job application in accordance with our Applicants Privacy Notice and Notice at Collection. When preparing to engage with Everlaw as a candidate, you may use AI tools for research, polishing application materials, and interview prep. However, any assessments (unless explicitly stated), remote interviews or live interviews must be completed independently without AI support. By submitting your application, you agree to adhere to these rules. Here's the link to our full policy, and please reach out with any questions! We use Covey as part of our hiring and/or promotional processes. As part of the evaluation process, we provide Covey with job requirements and candidate-submitted applications. Certain features of the platform may qualify it as an Automated Employment Decision Tool (AEDT) under applicable regulations. For positions in New York City, our use of Covey complies with NYC Local Law 144. We began using Covey Scout for Inbound on the 9th of June, 2025.