Assistant Facilities Services Manager - Student Housing

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or status as a protected veteran. For more information regarding Evergreen’s non-discrimination policies or to report discrimination, please visit the Affirmative Action and Equal Opportunity webpage at www.evergreen.edu/equalopportunity or contact the Affirmative Action and Equal Opportunity Officer at (360) 867-5371, Room 3102 Library Building, 2700 Evergreen Parkway NW, Olympia, WA 98505.

• Manage day-to-day student housing, includes exterior adjacent outdoor grounds spaces in a heavily forested environment and dining facilities maintenance operations to complete assigned work in a timely and professional manner and within program resources.
• Perform supervisory duties, including interviewing and selecting staff, providing staff training and staff development programs, conducting staff performance evaluations, corrective counseling, taking disciplinary action, making work assignments and scheduling decisions, managing overtime, ensuring job quality, and acting on leave request and work certifications.
• Develop and implement preventative maintenance programs and schedules for facilities and equipment within assigned work unit, including creating and maintaining appropriate construction and maintenance project files.
• Monitor and assist with managing operating and capital project budgets in coordination with the Facilities Services Manager and Chief Administrative Officer.
• Develop departmental procedures.
• Manage equipment assignments, check out procedures, use policies, and other general operational policies and procedures.
• Coordinate project priorities with Facilities Services Manager and RAD leadership and advise on scheduling, scope, staffing, etc. to keep productivity high and efficient; provide direction to staff when problems, changes in scope, or other difficulties arise.
• Inspect and coordinate work of subcontractors and RAD professional maintenance and student workers to ensure conformance with local standards and codes.
• Develop scope of work, write specifications for projects, review plans, drawings, blueprints, determine materials needed, costs, monitor work levels, quality, schedules, and work with reporting craft leads to keep productivity high and efficient; provide direction when problems, changes in scope or other difficulties arise.
• In collaboration with Residential Life staff, conduct facilities condition assessments and inspections and identify potential environmental or safety hazards.
• Ensure compliance with Environmental Health and Safety policies and procedures, industry standards, and applicable state and federal regulations; ensure safety and security of facilities and equipment is maintained.
• Manage the use of purchase cards; review and authorize the purchase of tools, equipment, materials, and services needed to complete maintenance and construction projects within budget.
• Manage the remodel and construction of facilities in accordance with project requirements; assist in the preparation of engineering data, estimate costs of maintenance, renovation, remodeling, installation, repair, or alteration projects.
• Provide on-site inspection of buildings, dining facilities, equipment, and fixtures; conduct facility condition assessments, roof, and exterior system assessments; and prioritize and map out project maintenance and repair schedules for upcoming budgets.
• Act as on-site project coordinator; analyze project specifications for sequence of work, materials, and personnel requirements, and scheduling of materials and equipment delivery.
• Procure bids or quotes from subcontractors, coordinate work of subcontractors on site.
• Manage and monitor staff progress on assigned work orders.
• Maintain prompt communication with residential and dining departments on project status.
• Be available for emergency situations regarding all aspects of the student housing and dining facilities.
• In collaboration with the Director of RAD and the Director of Conference Services, help coordinate housing facilities needs for conference purposes, predominantly in the summer months.
• In collaboration with the Director of RAD and the Director of Conference Services, coordinate housing facilities needs for various summer conferences.
• Additional duties as required.

• Expert-level knowledge of standard practices, methods, materials, tools, and equipment of the construction, congregant/student dining and housing, and grounds trades; skill in performing related work; and knowledge of related maintenance and custodial industry standards, safety precautions, and record keeping.
• Strong leadership and supervisory skill and ability to supervise a crew of skilled, semi-skilled, and entry-level trade workers, including student workers.
• Ability to manage and administer multiple construction projects and crews in dining and multiple residential building locations around campus, including outdoor grounds.
• Ability to use computers to enter and respond to work orders, create, and modify spreadsheets and documents, conduct internet research, purchase supplies and equipment, email, and manage time and leave records.
• Knowledge of and skill to conduct facilities and equipment condition assessments and prioritize projects.
• Skill in developing and implementing preventative maintenance programs and schedules and maintaining related documents and files.
• Advanced knowledge of occupational hazards and safety precautions of building trades.
• Skill in and ability to use hand and power tools, work from blueprints and sketches, estimate materials and costs, and keep time and material records.
• Ability to understand, thrive in, and be sensitive to the nature of a student residential learning and living environment.
• Knowledge of and ability to ensure compliance with all federal and state construction safety rules, protocols, and mandatory training.
• Ability to work effectively with people from diverse backgrounds and have an awareness and sensitivity to promote an inclusive working and learning environment.
• Ability to develop and manage operating and capital project budgets.
• Ability to understand and comply with collective bargaining agreement provisions, college policy, and state and federal laws.
• Ability to work independently and collaboratively, make difficult decisions in a timely manner, and plan work initiatives and facilitate work without direct supervision.
• Strong organization and problem-solving skills.
• Physical ability to perform work that includes the ability to lift and move heavy materials unaided; push or pull equipment/materials; climb and balance on ladders using equipment; ability to reach, stoop, twist and/or crouch; and to perform repetitive motions.
• Work may take place at elevated heights; indoors and outdoors with extreme temperature differences; in confined spaces; and in environments in which dust, noise, and chemicals may be present.

• Six years of journey-level experience in two or more construction and maintenance trades.
• Supervisory experience in facilities management, facilities maintenance, or construction in a large industrial, commercial, residential, higher education, or public setting.
• Experience implementing a successful preventative maintenance program.
• Experience in budget planning, development, and management.

• Bachelor’s degree.
• Experience as a middle manager in construction management, maintenance management, facilities management, engineering, or related field.
• Experience working in a residential higher education setting.

• Must provide proof of identity and employment eligibility within three days of beginning work.
• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Prior to an official offer of employment, a Declaration Regarding Sexual Misconduct form must be submitted to the college per RCW 28B.112.080. The college will contact current and past employers to verify this information. Applicants who provide inaccurate information in their declaration will be disqualified and, if the inaccuracies are discovered after the applicant has been hired, it shall be grounds for termination.
• Must meet the eligible driver requirements: 1) Valid U.S. driver’s license, 2) 18 years old or older, 3) Two or more years of fully licensed driving experience, and 4) Clean driving record with none of the following within the past 2 years: Any suspension/revocation of license for reckless driving, hit and run, leaving an accident scene, failure to appear, DUI or other vehicle-related felony; or for multiple traffic offenses (2 moving violations/infractions in 12 months/3 moving violations/infractions in 24 months) resulting in a Conditional Status driving record or subsequent suspension/revocation of license.