What are the responsibilities and job description for the Administrative Assistant position at Evergreen Real Estate Services Llc?
Summary:
This position is primarily responsible for assisting the Property Manager in effectively managing all office/administrative tasks of the assigned property by performing the following duties.
Why Evergreen?
Evergreen Real Estate Group is a fully integrated real estate company dedicated to creating thriving housing communities. Since 2001, we have developed, acquired, and managed affordable and market-rate multifamily properties across 13 states and the District of Columbia. Our team is built on collaboration, integrity, and a shared commitment to transforming communities and improving lives. At Evergreen, every role makes an impact.
What You’ll Do
As an Administrative Assistant, you’ll play a vital role in supporting two award-winning communities, each designed to provide high-quality, welcoming homes for residents. You’ll help keep both properties running smoothly while assisting residents, supporting office operations, and ensuring an exceptional living experience.
Key Responsibilities
Office & Resident Support
Provide clerical and administrative support to the Property Manager.
Greet residents and guests, answer calls, and handle inquiries with warmth and professionalism.
Assist with resident move-ins, orientations, and maintaining positive relationships.
Compliance & Regulatory Support
Ensure operations follow company policies and federal/state regulations (Fair Housing, ADA, OSHA, etc.).
Support leasing compliance, including certification processes and resident file management.
Financial & Leasing Assistance
Help process rent payments, track accounts payable, and prepare deposits.
Assist with resident lease paperwork and ensure all leasing activities comply with Fair Housing and ADA standards.
Maintenance Coordination
Receive and distribute work orders to the maintenance team, ensuring timely responses to resident needs.
Marketing & Community Engagement
Maintain the property’s waiting list, conduct market surveys, and support outreach efforts.
Encourage and facilitate resident and vendor feedback through online reviews.
What You Bring
A passion for helping people and creating a positive living experience for residents.
1-3 years of administrative, leasing, or customer service experience preferred.
Strong organizational skills with the ability to multitask in a fast-paced environment.
Professional communication skills – written and verbal.
Ability to understand and follow compliance regulations.
