Secretary, Transportation Director (7112)

TITLE: Secretary, Transportation Director

LOCATION: Transportation

REPORTS TO: Transportation Director

DEPARTMENT: Transportation Department

Hours / Work Times

8 Hours Per Day (7:00 a.m. - 4:00 p.m. includes 1 Hour unpaid lunch)  

260 Days Per Year

Position Duration: Permanent

Classification Group:  Secretarial Class II

**Click this link to find the salary schedule associated with this position PSE Office-Clerical Group Salary Schedule

Evergreen Public Schools (EPS) offers the following to eligible employees who work at least 630 hours in a school year:

• Medical, dental, vision, basic long-term disability, basic life and AD&D insurance through School Employees Benefits Board (SEBB). For additional information click EPS Benefits Information.
• Employees may also be eligible to participate in FSA, DCAP, HSA, FPFSA (w/HDHP), and other supplemental benefits.

Employees may be eligible for employer-employee funded retirement benefits through Department of Retirement Services (DRS).

EPS offers paid holidays and paid time off, including but not limited to, sick, vacation, personal, PTO, religious, and bereavement leave. Additional negotiated leave options can be found in the associated Collective Bargaining Agreement (CBA) for this position PSE Office-Clerical Group CBA.

We appreciate your interest in employment with Evergreen Public Schools. The most qualified and competitive applicant(s) that possess directly related experience and expertise, training, and education may be invited to participate in the interview/selection process. As part of the selection process, the District conducts confidential reference checks to include former and present employers and also requires a criminal background investigation including fingerprints. Click here for Fingerprinting Services, if needed.

Failure to submit a full application package will result in disqualification.

STANCE STATEMENT:

Evergreen Public Schools are committed to eliminating the predictability of outcomes by demographic group and we strive to be a diverse community of schools that provides each member with the opportunities, access, resources, and support they need to be successful. With this in mind, our goal is to recruit, hire and retain employees of all racial/ethnic backgrounds who will bring their unique talents and skills into our educational institution to encourage students to thrive academically. Our district aims to provide an equitable and mutually supportive learning and working environment for all students and staff to succeed in a racially and culturally diverse local, national and global community.

SUMMARY STATEMENT:

Under the direction of the Transportation Director, this position provides secretarial support for the Director of Transportation, as well as the Transportation Department.

ESSENTIAL FUNCTIONS:

1. Communicate effectively with staff and the general public in person, by telephone, via e-mail, and in writing.
2. Answer and direct incoming telephone calls and/or respond to inquiries from the staff and the general public.
3. Operate two-way radio for communication with bus drivers.
4. Prepare monthly field trip billings to schools, departments, and outside agencies.
5. Compose, type, and distribute confidential and regular correspondence for department as required, using a computer.
6. Maintain general revolving fund, petty cash, travel advance fund, checkbooks, and bank statements.
7. Maintain fleet vehicle inventory for the entire District.
8. Maintain and order all supplies for the department.
9. Track all vendor invoices using an Excel spreadsheet, and prepare invoices for submission to Accounting for payment.
10. Prepare supply requisitions and purchase orders, maintain chart of accounts with encumbered balance budget for the department.
11. Prepare transaction log and balance procurement card transactions.
12. Prepare Employee Claim for Expenses.
13. Maintain filing system accurately.
14. Assist in preparation of the Transportation budget.
15. Assist in the preparation of State reports.
16. Maintain a ledger for mechanics' annual tool and boot allowance.
17. Track all onsite fuel usage by vehicles and order fuel deliveries, as needed.
18. Prepare and submit all documentation for vehicle acquisitions and dispositions.
19. Submit building maintenance work orders and building improvement requests, as needed.
20. Prepare all staff ID badges and appropriate district wide building security access.
21. Procure quotes and secure charter buses as needed for school activities.
22. Maintain department records and retention requirements.
23. Maintain an up-to-date understanding of the overall operation of the Transportation Department.

OTHER RESPONSIBILITIES:

1. Perform back-up support for co-workers as necessary.
2. Perform other related duties as assigned.

PHYSICAL DEMANDS REQUIRED:

MENTAL DEMANDS REQUIRED:

TOOLS AND EQUIPMENT NECESSARY:

Computer/Laptop, telephone, 10-key/calculator, copy machines, and all other tools and equipment necessary to perform the essential functions as listed above.

MINIMUM QUALIFICATIONS:

(Testing may be required)

1. Typing/keyboarding of 50 wpm.
2. Minimum of three years of experience in a related field, or equivalent training.
3. Demonstrated ability to perform on the computer, using a Windows environment and Excel spreadsheet applications.
4. Demonstrated ability to communicate effectively with staff and the general public.
5. Demonstrated ability to perform tasks accurately and in accordance with established guidelines.
6. Demonstrated ability to perform under conditions of constant interruption and perform under deadline pressure.
7. Must possess a good math aptitude.
8. Working knowledge of payroll system preferred in order to assist in payroll preparation.
9. Demonstrated ability to operate the office equipment as listed in the tools and equipment area above.
10. Demonstrated ability to problem solve.
11. Demonstrated organizational skills and the ability to follow through.
12. Demonstrated ability to handle multiple priorities at one time.
13. Demonstrated ability to establish and maintain confidentiality of sensitive information.
14. Demonstrated ability to establish and maintain positive relationships with others as part of a team.

KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY:

1. Knowledge/awareness of own cultural identity and desire to learn about the cultural identity of others.
2. Supports a positive school environment that celebrates, respects and values diversity, where learning is made relevant and meaningful to students of various cultures.
3. Participates in activities and discussions that lead to increased cultural competence.
4. Demonstrates a commitment to equitable outcomes for all students.
5. Ability to recognize each person as a unique individual even as we celebrate their group cultural heritage.
6. The ability and desire to establish positive relationships with persons regardless of race, gender, physical limitation, sexual orientation or religious belief, with an active commitment to equal opportunity for all persons.

Notice of Nondiscrimination:

Evergreen Public Schools does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination:

Salary : $29 - $35