Mission Advancement Coordinator

Department:  Mission Advancement

FLSA Status: Salaried Non-Exempt

EEO Code: 13-1131

Reports To: Director of Developement

Supervises: N/A

Location: Seattle Admin Building 

Salary: $52,000 - $65,000 annually                                                          

Evergreen Goodwill of Northwest Washington is a 501(c)(3) nonprofit organization founded in 1923 that helps people get jobs across Northwest Washington by offering high-quality free job training, education and job placement. Goodwill empowers individuals to overcome barriers to working, by providing comprehensive support and connecting them with life changing job opportunities, ensuring they are career-ready and can support themselves and their families.

The organization employs over 2,000 people, operates five job-training centers, 23 nonprofit retail stores and more than 27 donation sites in King, Snohomish, Skagit, Whatcom and Kitsap Counties. Every day, Evergreen Goodwill connects people with the jobs, services and skills they need — because Jobs Change Lives. We are committed to creating and sustaining a culture of equity, diversity and inclusion (DEI) and are focused on creating a joyful, inclusive and successful organization.

The Mission Advancement Coordinator supports the Mission Advancement Department by facilitating donor stewardship, philanthropic gifts, regional volunteer programs, and community events and partnerships. This role is integral to advancing fundraising efforts through responsibilities such as gift processing, acknowledgment, financial reconciliation, supply management, and maintaining shared inboxes. Additionally, the Coordinator manages annual licenses and permits and implements initiatives that align with donor engagement and organizational goals.

Essential Functions and Responsibilities include the following. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Stewardship:

• Support the development and implementation of engaging annual stewardship programs for individuals (major and annual fund donors), corporate partners, and institutions.
• Assist in the planning and execution of donor tours, events, and recognition programs.
• Conduct donor thank-you outreach in alignment with the fundraising plan.
• Support the drafting and management of stewardship communications, including acknowledgment letters, donor impact reports, handwritten notes, and marketing materials.
• Personalize partner communications for special occasions.

Major Gifts & Annual Fund:

• Provide logistical and administrative support for major gifts, annual fund, corporate giving, and planned giving programs.
• Schedule calls, meetings, and events for the advancement team and maintain the program calendar.
• Organize and maintain digital and physical records for major gifts, annual fund, and planned giving programs.
• Support regular auditing of Major Gifts and Annual Fund donor portfolios to identify opportunities and update missing information.
• Conduct research on current and prospective donors.
• Prepare donor reports and assist in creating donor proposals.

Regional Volunteer Program:

• Support the community partnerships team with volunteer recruitment, training, and engagement.
• Prepare and mail thank-you and birthday cards for volunteers.
• Support the maintainance of accurate volunteer data in the donor management system (DonorPerfect).

Community Events:

• Support the advancement team in the planning and execution of community events.
• Represent the organization at community events, as needed.

Philanthropy Department Operations:

• Process and report daily gifts, ensuring timely acknowledgment through mail or email.
• Perform data entry and maintain consistency across teams by collaborating with Finance, Accounting, and Mission Data teams.
• Order team supplies, process invoices, and monitor shared inboxes.
• Manage and renew annual licenses and permits.

Other Responsibilities:

• Work collaboratively across teams and with external partners.
• Assist in planning and executing virtual and in-person events.
• Support fundraising requests through writing and implementation.
• Ensure confidentiality of partner information.
• Uphold organizational safety standards and participate as the Advancement team's Safety Committee representative.
• Perform additional duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Required Education & Experience:

• Minimum: High School Diploma or equivalent. Preferred: Associate's or Bachelor's degree, or equivalent combination of education and experience.
• At least one year in a professional setting with office skills; 1-2 years in fundraising is strongly preferred.
• Exceptional organizational skills with the ability to manage multiple projects, follow through on tasks, anticipate needs, and work independently or collaboratively as part of a team.
• Genuine interest and passion in making a positive impact on low-income populations through job training and education programs.

• Interest and willingness to learn fundraising best practices.
• Experience working with a non-profit organization helpful but not required.
• Excellent penmanship and strong written and oral communication skills.
• Advanced writing and research abilities.

Certificates, Licenses, or Registrations: N/A

Computer/Technology Skills:

• Proficient to intermediate skills in Microsoft Office, including Excel (with some experience implementing functions), Word, PowerPoint, Outlook, and Teams.
• Preferred experience with fundraising software such as DonorPerfect or other relational databases (CRM systems).
• Ability to learn new technology and software as related to the job.

Physical Abilities: While performing the duties of this job, the employee will be required sit for long periods of time, communicate with other employees by talking and hearing, required to lift and carry items weighing up to 25 pounds and to operate computer systems. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Able to communicate with others effectively both verbally and written, including those who have limited English skills. Maintain reliable attendance.

Essential Mental/Sensory Abilities:

• Problem-solving and critical thinking.
• Analyzing and interpreting data.
• Strong attention to detail.
• Time management and multitasking in a busy environment.
• Prioritization of tasks and projects.
• Internal and external customer service skills.

Work Environment: This role is staff are expected to be able to work onsite at the Seattle Administrative Building 5 days aweek and attend in-person meetings and events as needed. Office environment, moderate noise level. 

EEO Statement: Evergreen Goodwill of Northwest Washington is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, creed, sex, national origin, age, disability, marital status, citizenship, military status, sexual orientation, gender identity, genetic information, veteran status, or other protected characteristics in accordance with applicable law. This policy applies to all aspects of employment, including hiring, compensation, benefits, and termination.

Salary : $52,000 - $65,000