Front Desk Receptionist

Job Summary
We are seeking a dynamic and friendly Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage daily front office operations, serve as the first point of contact for visitors and clients, and ensure smooth administrative workflows. Your energetic attitude and exceptional organizational skills will help create a positive environment, support office management tasks, and uphold professional standards across all interactions. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant team.

Responsibilities

• Greet patients warmly and professionally, ensuring a positive first impression.
• Answer multi-line phone systems promptly, directing calls efficiently and courteously while maintaining excellent phone etiquette.
• Manage appointment scheduling and calendar coordination
• Handle incoming and outgoing correspondence, including emails, mail, and packages, with accuracy and attention to detail.
• Maintain organized filing systems—both digital and paper—to support efficient document retrieval and record keeping.
• Support office management duties including supply inventory, basic bookkeeping, proofing documents, and maintaining office cleanliness.
• Provide exceptional customer support by addressing inquiries professionally and ensuring patient needs are met promptly.
• Coordinate with team members on administrative projects like personal assistance tasks or medical/dental receptionist duties if applicable.
• Manage phone systems effectively, ensuring all calls are answered in a timely manner while demonstrating excellent phone etiquette.

Experience
Candidates should bring a solid background in office administration or clerical work, ideally with experience in front desk or receptionist roles within medical or dental practices. Bilingual abilities are highly valued for serving diverse client bases. Prior experience with software such as QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and multi-line phone systems is essential for success in this role. Demonstrated organizational skills—including filing, data entry, proofreading, and calendar management—are crucial for maintaining smooth daily operations. A strong foundation in customer service principles combined with excellent communication skills will enable you to excel in providing top-tier support to both internal teams and external visitors. This position is paid and designed for motivated individuals eager to grow their administrative expertise while making a meaningful impact on our organization’s daily operations.

Pay: $16.00 - $25.00 per hour

Expected hours: 15.0 – 32.0 per week

Benefits:

• Dental insurance
• Employee discount
• Paid time off

Work Location: In person

Salary : $16 - $25