What are the responsibilities and job description for the Executive Assistant - Legal position at Everest Search Partners?
The firm is seeking a polished and proactive Legal Executive Assistant to support multiple partners in a fast-paced boutique law firm environment. This individual will serve as a trusted administrative partner, helping manage communications, scheduling, travel coordination, billing support, and day-to-day operational needs across active client matters.
Key Responsibilities:
- Monitor and manage high-volume email traffic, prioritize communications, and track follow-ups
- Manage complex calendars, scheduling, and meeting coordination
- Identify time-sensitive and high-priority matters to ensure nothing slips through the cracks
- Assist with billing coordination, invoices, and expense reporting
- Track the status of bills, submissions, and matter-related correspondence
- Coordinate domestic and international travel arrangements
- Assist with matter coordination, deadlines, and administrative support
- Prepare correspondence, presentations, and other documents
- Maintain organized files and records
- Coordinate with clients, vendors, and internal team members
- Handle confidential and sensitive information with discretion
Qualifications:
- 3 years of legal executive assistant experience preferred
- Experience supporting multiple partners/ executives
- Strong organizational and communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Professional, responsive, and detail-oriented
- Strong judgment and ability to work independently
- Proficiency with Microsoft Office Suite and billing/expense systems
The firm values professionals who are collaborative, organized, and committed to providing exceptional support in a fast-paced, team-oriented environment.
Salary : $70,000 - $90,000