Front Office Receptionist

Front Office Reception

Type: Staff (12-month; reports to the Registrar and Database Manager)

School Overview: Evansville Day School (EDS), in partnership with parents, offers a student-centered, college preparatory program supported by a challenging and comprehensive curriculum that encourages each student from Junior Pre-Kindergarten through grade 12 to strive for excellence in mind, body, and human spirit. EDS was founded in 1946 and remains the only independent school in the Southwest Indiana region. The school enrolls approximately 300 students and boasts a 40-acre wooded campus, an impressively diverse student body, and 100% four-year college placement.

As with all positions at EDS, this is more than a job—it's an opportunity to be part of an intellectually engaging, community-driven environment. This is an exciting time at EDS, with a strong focus on innovation, student-centered programming, and 21st-century skills.

Position Summary: The Front Office Receptionist is the welcoming face and voice of Evansville Day School. This position ensures the smooth daily operation of the school’s front office and provides high-level administrative support to the Head of School and the leadership team. This position requires exceptional organization, discretion, judgment, and the ability to manage multiple priorities with grace and efficiency.

Key Responsibilities:

Administrative Support:

· Provide administrative support to the Leadership Team

· Act as liaison between the Head of School and internal/external constituencies

· Maintain confidential files and records with utmost discretion

Front Office & Visitor Relations:

· Serve as the first point of contact for all guests, students, and families--answering phones, greeting visitors, and maintaining a friendly, professional, and helpful front-office atmosphere

· Manage student and visitor check-in/out and security procedures to maintain a safe and organized campus environment.

· Respond promptly to general inquiries and route calls, emails, and messages appropriately

· Help coordinate daily student attendance and dismissal notifications

Administrative & School Operations Support:

· Assist with school-wide communication, announcements, and reminders

· Help maintain the school’s master calendar and coordinate scheduling to avoid conflicts

· Support the planning and logistics of school events such as Back-to-School Night, assemblies, and graduation

· Provide clerical support to division heads and administrative departments (Advancement, Business Office, Admissions) as needed

· Liaise between the Facilities Manager and faculty for maintenance or setup requests

Systems & Records Management:

· Contribute to daily recordkeeping and document management (e.g., attendance, emergency contacts)

· Manage school lunch ordering and vendor coordination

· Assist with the monitoring and updating of internal documents (e.g. emergency plans, handbooks)

Office & Communication Management:

· Handle all incoming and outgoing mail and deliveries

· Manage office supply inventory

· Keep shared office spaces organized and well-maintained

Other Duties:

· Provide nurse support in her absence (non-medical duties only)

· Assist with urgent or emergency situations with calm and professionalism

· Other responsibilities as assigned by the Head of School

Qualifications:

· Associate degree required

· Experience in an administrative support role

· Excellent interpersonal, organizational, and communication skills

· High level of professionalism, discretion, and confidentiality

· Proficient in Microsoft Office Suite, Google Workspace, and database systems

· Ability to manage multiple priorities while maintaining attention to detail

· Ability to act with prudence and calm in emergency situations

· Commitment to the mission and values of Evansville Day School

Background: All employees and volunteers must agree to a comprehensive background check.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person