Banquet Setup Manager

Evansville Country Club Job Description

Job Title: Banquet Set-Up Manager

Reports To: General Manager

Department: Banquet/Maintenance
FLSA Status: Non-Exempt

Education and/or Experience

• High school diploma or GED Preferred.

Job Knowledge, Core Competencies and Expectations

• Responsible for management of banquet and Club Tables, Chairs, A/V, and banquet food service equipment.

• Maintains a high level of Department Manager Contact with clear communication with set-up or housekeeping needs. * Excellent communication and problem-solving skills

• Ability to work flexible hours, including nights, weekends, and holidays, depending on the event schedule.

• Strong organizational and multitasking skill

• Previous experience in banquet setup, event planning, or hotel/event operations (typically 2-3 years).

Job Summary

The Banquet Setup Manager is responsible for coordinating the setup and teardown of banquet rooms and event spaces, managing the banquet setup staff, and ensuring that each event is set up in a timely and efficient manner according to the needs of clients and event organizers. This includes arranging tables, chairs, linens, and any additional equipment or decor required for the event. The Banquet Manager is responsible for the breakdown and proper storage of tables and chairs after an event as well as the cleanliness of the rooms or areas. The Banquet Setup Manager must also maintain cleanliness, organization, and adherence to health and safety standards in all banquet areas.

Job Tasks/Duties

Building and Parking Lot Responsibilities:

Oversee daily trash and litter pickup from the parking lots and perimeter of the building.

Event Setup & Teardown:

• Coordinate the setup and breakdown of event spaces, including arranging tables, chairs, and equipment according to event layout plans.

• Ensure that all decor, audiovisual equipment, and other supplies are in place before the event starts.

• Verify that all event setups are completed on time and meet client specifications.

Team Management:

• Lead and supervise banquet setup staff, assigning tasks and providing guidance during event setup and teardown.

• Train new staff on set-up procedures, safety guidelines, and equipment use.

Equipment & Inventory Management:

• Oversee the maintenance, storage, and transportation of banquet equipment such as tables, chairs, linens, and audiovisual gear.

• Conduct regular inventory checks to ensure all equipment is in good working condition and ready for use.

Order supplies and equipment as needed, within the approved budget.

Client & Event Coordination:

• Work closely with event planners, clients, and banquet managers to ensure that setup details meet their expectations.

• Address any setup issues or last-minute changes promptly and professionally.

• Communicate clearly with other departments such as catering, housekeeping, and audiovisual teams.

Health & Safety:

• Ensure that all setup procedures comply with health and safety regulations.

• Regularly inspect event spaces and equipment for potential hazards and take corrective actions as necessary.

Maintenance:

• Assist Maintenance Manager with all necessary tasks.

• Communicate with Maintenance Manager on availability of Maintenance staff helping in set-up and if they need help with projects.

Administrative Tasks:

• Maintain accurate records of equipment usage, event setups, and staff schedules.

• Monitors employee hours to minimize overtime and keep labor costs within budget.

• Assures that all applicable club policies and procedures are followed.

• Ensures that all new employees receive the appropriate safety instructions and training; establishes and enforces all safety policies and procedures including OSHA regulations and ensures that appropriate proof of training is documented to the employees’ personnel files.

• Consults daily with the Banquet Chef, Events Director, Membership/ Club Events Director, and other club administrators to help assure the highest level of member satisfaction at minimum cost.

• Monitors appearance, upkeep and cleanliness of all Banquet Tables, Chairs and Equipment.

• Monitors set up staff dress codes according to policies and procedures.

• Completes other appropriate assignments from the General Manager.

Special Permits

None

Physical Demands and Work Environment:

• Required to stand for long periods and walk, climb stairs, balance, stoop, kneel, crouch, bend, stretch and twist or reach.

• Push, pull or lift up to 50 pounds.

• Continuous repetitive motions.

• Work in hot, humid and noisy environments.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Expected hours: 40 – 50 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible schedule
• Food provided
• Health insurance
• Paid sick time
• Paid time off
• Paid training
• Vision insurance

Shift:

• 10 hour shift
• 8 hour shift
• Day shift
• Evening shift
• Morning shift

Work Location: In person

Salary : $17 - $20