What are the responsibilities and job description for the Associate, Administration position at Eurasia Group?
Associate, Administration (New York Office)
Responsibilities include but are not limited to the following:
- Serve as front desk coordinator and
receptionist for six incoming telephone lines and serve as the first point
of contact for the firm both over the phone and in-person with high-level
executives and politicians from around the world. Display a strong sense of professionalism, diplomacy and
confidentiality
- Office
management, include facilities management and ensuring daily operating
needs are streamlined. Responsibilities include: procurement of office, kitchen
supplies, and perishables. Manage office assets and infrastructure,
function as point of contact with building representatives and vendors,
schedule firm-wide use of all conference rooms, coordination of all mail
and express delivery services to and from the office. Assists supervisor with developing and implementing cost saving
strategies when appropriate.
- Contribute to ongoing travel efficiency
project to identify cost savings for the firm.
- As the
travel coordinator for U.S. offices, manage all domestic travel
arrangements, including airline and ground transportation, hotel
accommodations, and car service (as needed) for staff.
- Database
administration, maintain and update employee records in Concur.
- Provide
assistance with expense reports. Ability to discern and use sound
independent judgment in order to arrange for cost-effective travel is
required.
- Collaborate in planning company events for
Eurasia Group’s N.Y. office.
Coordination will include location scouting, order catering, and
functioning as a member of the host committee.
- Assist staff
as needed with requests for assistance on projects. Prioritize projects as
needed and exercise judgment and discretion in completing assignments.
- Collaborate
and coordinate with a team of operations professionals firm-wide. Possess
the ability to learn and adapt quickly, successfully liaise with
company-wide staff and clients, prioritize multiple responsibilities with
excellent time management skills. Exhibit strong communication and writing
skills.
- Previous
Concur experience and knowledge of excel is preferred
- Improving
and enhancing office aesthetics
- Other duties
as assigned.
Perks of working at Eurasia Group