What are the responsibilities and job description for the Grant Accountant - Financial Services position at Eugene School District 4J?
Position Summary
This is a full time (1.0 FTE) position on the 12-month work schedule.
The grant accountant performs the accounting and financial service functions for programs funded by grants or special revenue. These functions include: preparing financial projections and budgets, actual v. budget reporting, reviewing/monitoring of individual grants and transactions for compliance with private, local, state and federal fund requirements, billing and collections, journal entries, and financial grant reporting including preparation of reports for granting authorities and the district's annual report. Position may also be required to verify budget proposals for grant applications.
The grant accountant provides fiscal service and support for both central office departments as well as individual school personnel. The position will also answer inquiries from external auditors and federal, state and local agencies concerning grant information and to effectively communicate complex financial issues to employees, administrators, auditors, the general public and granting agencies.
Essential Functions:
1. Plans, organizes, and coordinates the centralized accounting and financial reporting for assigned grant portfolio, including: preparing annual and project budgets, forecasting revenue, estimating any carry-over of funds from one year to the next.
2. Researches issues, prepares invoices/ billings and collects funds for the support of restricted fund expenditures.
3. Prepares or assists in the preparation of all applicable fiscal reports for sponsored programs and ensures the timely submission thereof.
4. Coordinates with key personnel at all levels of the District to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines.
5. Develops positive working relationships to foster a collaborative environment for grant coordination and oversight.
6. Computes, prepares and submits the annual indirect cost rate. Provide information on the rate with applicable state agencies as required. Applies indirect costs.
7. Attends professional development training and stay abreast of the Office of Management and Budget (OMB) Circulars and their applicability to grant management related audit, federal regulations, state laws and District policies, and any workshops or seminars on grants or special revenues.
8. Compiles year-end reports, work papers and analysis necessary for the District's auditors to complete the yearly audit of the District's grants.
9. Maintains grant fiscal records and database.
10. Reviews and approve journal entries for program managers, assigns account codes and monitors charges for reasonableness and compliance with district policies and procedures.
11. Performs other duties as assigned.
Required Knowledge, Skills and Abilities
• Ability to prioritize and self-direct, analyze situations, identify situations where appropriate to make decisions
• Working knowledge of federal and state regulations related to area of responsibility.
• Knowledge of principles and practices of governmental accounting.
• Skill in researching, analyzing and evaluating complex financial data.
• Ability to communicate complex information clearly and concisely both orally and in writing.
• Ability to analyze and interpret data for accuracy. Detail oriented.
• Excellent interpersonal skills, ability to provide a high level of customer service and establish and maintain effective interdepartmental communications and relationships.
• Proficiency in various computer applications including comprehensive databases, spreadsheets and word processing software.
• Experience differentiating practices for diverse populations.
• Ability to work effectively and collaboratively with diverse students, staff and community populations.
Minimum Qualifications
• Bachelor's Degree in Accounting, Finance, Business Administration or a related field.
• At least 2 years of general accounting experience or equivalent experience managing grants. This should include processing complex financial transactions, ensuring compliance with legal or contractual requirements, recordkeeping and preparation of monthly, quarterly and/ or annual reporting.
• Bilingual proficiency and/or multicultural experience strongly preferred.
To view the complete job description visit: https://www.4j.lane.edu/hr/jobdescriptionsandclassif/adminprofsupvpositions/
Additional Information
Complete application in its entirety. Incomplete applications will not be accepted or processed, there are no exceptions.
We do not accept walk-in, faxed, or applications via mail. All applications must be submitted using the GovermentJobs website. It is your responsibility to submit a complete application. Submitting an application does not guarantee any candidate an interview. Candidates are interviewed by appointment only. If you apply to more than one job, an application is required for EACH job posting.
ALL required documentation must be scanned and attached in order to submit an online application.
Required documents for this posting are:
An Affirmative Action / Equal Opportunity Employer
The Eugene School District 4J does not discriminate on the basis of race, religion, ancestry, color, national origin, gender, age, disability, marital or family status, sexual orientation, gender identity in admission or access to the treatment of employment in its programs and activities as required by state and federal law. If you have any complaints, please contact the HR Department at (541) 790-7670.
It is the District's policy to provide qualifying veterans and disabled veterans with preference in employment in accordance with applicable law. Applicants wishing to claim veterans' preference must provide the following military documents verifying their eligibility:
Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge OR a letter from the U.S. Department of Veterans Affairs indicating the applicant receives a non-service connected pension.
Disabled Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge AND a copy of the applicants veteran's disability preference letter from the U.S. Department of Veterans Affairs (unless the information is included on the DD Form 214 or 215).
For veterans' preference to apply, the required military documents must be submitted to the District at the time of application submission.
There are a wide variety of benefits to eligible Eugene School District 4J employees. These benefits include health, dental, vision, life insurance, optional life and disability, flexible spending accounts, 403B, and an employee assistance program.
Positions at a minimum of four hours (0.5 FTE) are benefit eligible. Please contact the hiring administrator if you have questions about this position's benefit eligibility.
For a complete description of benefits available for 4J employees please visit our Employee Benefits webpage at www.4j.lane.edu/hr/benefits.
This is a full time (1.0 FTE) position on the 12-month work schedule.
The grant accountant performs the accounting and financial service functions for programs funded by grants or special revenue. These functions include: preparing financial projections and budgets, actual v. budget reporting, reviewing/monitoring of individual grants and transactions for compliance with private, local, state and federal fund requirements, billing and collections, journal entries, and financial grant reporting including preparation of reports for granting authorities and the district's annual report. Position may also be required to verify budget proposals for grant applications.
The grant accountant provides fiscal service and support for both central office departments as well as individual school personnel. The position will also answer inquiries from external auditors and federal, state and local agencies concerning grant information and to effectively communicate complex financial issues to employees, administrators, auditors, the general public and granting agencies.
Essential Functions:
1. Plans, organizes, and coordinates the centralized accounting and financial reporting for assigned grant portfolio, including: preparing annual and project budgets, forecasting revenue, estimating any carry-over of funds from one year to the next.
2. Researches issues, prepares invoices/ billings and collects funds for the support of restricted fund expenditures.
3. Prepares or assists in the preparation of all applicable fiscal reports for sponsored programs and ensures the timely submission thereof.
4. Coordinates with key personnel at all levels of the District to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines.
5. Develops positive working relationships to foster a collaborative environment for grant coordination and oversight.
6. Computes, prepares and submits the annual indirect cost rate. Provide information on the rate with applicable state agencies as required. Applies indirect costs.
7. Attends professional development training and stay abreast of the Office of Management and Budget (OMB) Circulars and their applicability to grant management related audit, federal regulations, state laws and District policies, and any workshops or seminars on grants or special revenues.
8. Compiles year-end reports, work papers and analysis necessary for the District's auditors to complete the yearly audit of the District's grants.
9. Maintains grant fiscal records and database.
10. Reviews and approve journal entries for program managers, assigns account codes and monitors charges for reasonableness and compliance with district policies and procedures.
11. Performs other duties as assigned.
Required Knowledge, Skills and Abilities
• Ability to prioritize and self-direct, analyze situations, identify situations where appropriate to make decisions
• Working knowledge of federal and state regulations related to area of responsibility.
• Knowledge of principles and practices of governmental accounting.
• Skill in researching, analyzing and evaluating complex financial data.
• Ability to communicate complex information clearly and concisely both orally and in writing.
• Ability to analyze and interpret data for accuracy. Detail oriented.
• Excellent interpersonal skills, ability to provide a high level of customer service and establish and maintain effective interdepartmental communications and relationships.
• Proficiency in various computer applications including comprehensive databases, spreadsheets and word processing software.
• Experience differentiating practices for diverse populations.
• Ability to work effectively and collaboratively with diverse students, staff and community populations.
Minimum Qualifications
• Bachelor's Degree in Accounting, Finance, Business Administration or a related field.
• At least 2 years of general accounting experience or equivalent experience managing grants. This should include processing complex financial transactions, ensuring compliance with legal or contractual requirements, recordkeeping and preparation of monthly, quarterly and/ or annual reporting.
• Bilingual proficiency and/or multicultural experience strongly preferred.
To view the complete job description visit: https://www.4j.lane.edu/hr/jobdescriptionsandclassif/adminprofsupvpositions/
Additional Information
Complete application in its entirety. Incomplete applications will not be accepted or processed, there are no exceptions.
We do not accept walk-in, faxed, or applications via mail. All applications must be submitted using the GovermentJobs website. It is your responsibility to submit a complete application. Submitting an application does not guarantee any candidate an interview. Candidates are interviewed by appointment only. If you apply to more than one job, an application is required for EACH job posting.
ALL required documentation must be scanned and attached in order to submit an online application.
Required documents for this posting are:
- Cover Letter
- Resume
- Three (3) letters of recommendation. Must be from the last 2 years and one letter must be from a supervisor.
An Affirmative Action / Equal Opportunity Employer
The Eugene School District 4J does not discriminate on the basis of race, religion, ancestry, color, national origin, gender, age, disability, marital or family status, sexual orientation, gender identity in admission or access to the treatment of employment in its programs and activities as required by state and federal law. If you have any complaints, please contact the HR Department at (541) 790-7670.
It is the District's policy to provide qualifying veterans and disabled veterans with preference in employment in accordance with applicable law. Applicants wishing to claim veterans' preference must provide the following military documents verifying their eligibility:
Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge OR a letter from the U.S. Department of Veterans Affairs indicating the applicant receives a non-service connected pension.
Disabled Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge AND a copy of the applicants veteran's disability preference letter from the U.S. Department of Veterans Affairs (unless the information is included on the DD Form 214 or 215).
For veterans' preference to apply, the required military documents must be submitted to the District at the time of application submission.
There are a wide variety of benefits to eligible Eugene School District 4J employees. These benefits include health, dental, vision, life insurance, optional life and disability, flexible spending accounts, 403B, and an employee assistance program.
Positions at a minimum of four hours (0.5 FTE) are benefit eligible. Please contact the hiring administrator if you have questions about this position's benefit eligibility.
For a complete description of benefits available for 4J employees please visit our Employee Benefits webpage at www.4j.lane.edu/hr/benefits.
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