Accounts Payable & Accounting Specialist

Job description:

We are looking for a detail-oriented Accounts Payable & Accounting Specialist to manage daily AP operations, support month-end close, and maintain accurate financial records. This role involves invoice processing, vendor management, reconciliations, and ongoing communication with internal teams and external partners.

Key Responsibilities

Accounts Payable Operations

• Process and post AP invoices and credits on a daily basis
• Manage AP payments, including check runs, CC and electronic payments
• Maintain AP folders and documentation in an organized and audit-ready manner
• Monitor vendor aging reports and ensure timely payments

Vendor & Expense Management

• Maintain vendor records and respond to vendor inquiries
• Manage expense reports
• Coordinate and schedule vendor services (waste, water, etc.)
• Support resolution of invoice discrepancies and disputes

Reconciliation & Accounting Support

• Perform bank clearing activities daily
• Reconcile credit cards, petty cash, and other accounts monthly
• Conduct CC payable reconciliations
• Review and reconcile UPS duties/tariffs as needed
• Ensure alignment between subledgers and general ledger

Reporting & Month-End Close

• Prepare monthly reports
• Generate and review customer statements
• Assist with commissions file preparation and posting
• Analyze transactions coding

Communication & Support

• Handle daily customer accounting calls and inquiries as needed
• Collaborate with internal teams to ensure accurate financial data
• Support audits and ensure compliance with internal controls

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field preferred
• 1–2 years of experience in accounting or accounts payable
• Experience with ERP systems (SAP preferred)
• Proficiency in Microsoft Excel and accounting software

Skills

• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Effective communication and problem-solving abilities
• Ability to manage multiple deadlines in a fast-paced environment

Schedule

• Monday – Thursday: 9:00 AM – 5:30 PM
• Friday: 9:00 AM – 3:00 PM
• 2 days work from home available after 3 months

Benefits (eligible after 3 months)

• 95% employer-paid health insurance
• 2 weeks paid time off (PTO)
• 11 paid company holidays
• Vision and dental insurance
• 401(k) matching – 3%

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance
• Work from home

Work Location: Hybrid remote in Miami, FL 33138