What are the responsibilities and job description for the Inventory Coordinator, GCVS position at Ethos Veterinary Health?
Inventory Coordinator
Gulf Coast Veterinary Specialists (GCVS) is the leading provider of specialized care for companion animals, renowned for our unwavering commitment to excellence. We work closely with the veterinary community to uphold the highest standards of care, supported by a state-of-the-art facility equipped with advanced diagnostic and therapeutic technologies. Our dedicated team of passionate veterinary specialists and staff share a common goal: to deliver outstanding care and service.
At GCVS, we offer a comprehensive range of veterinary specialties, including emergency and critical care, anesthesia and pain management, avian and exotic animal medicine, cardiology, dermatology and allergy care, diagnostic imaging, internal medicine, neurology and neurosurgery, oncology, ophthalmology, sports medicine and rehabilitation, and surgery and orthopedics. Join us and become part of a team that strives to make a meaningful difference in the lives of pets and their families every day.
We’re seeking a highly organized Inventory Coordinator to manage critical supplies, maintain accuracy, and support seamless hospital operations.
Job Description
The Inventory Coordinator plays a critical role in ensuring the hospital remains fully stocked, organized, and prepared to deliver exceptional patient care. This position supports all departments by managing medical and non-medical supplies, optimizing stock levels, maintaining inventory accuracy, and ensuring smooth daily operations. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced hospital environment.
Compensation
Procurement & Inventory Management
GCVS is a leader in specialized care for companion animals, recognized for our dedication to excellence and collaboration with the veterinary community. Our mission is to provide the highest standard of care through advanced diagnostics, innovative treatments, and compassionate service.
We would love to hear from dedicated professionals who are passionate about making a difference and are excited to grow alongside us. Join our team today and experience the culture you've been looking for!
For more information about our hospital, please visit https://www.gcvs.com
Ethos Veterinary Health is at the forefront of innovation and world-class medicine. As the premier network of over 140 specialty and emergency hospitals across North America, Ethos brings together a dedicated community of more than 1,500 specialized doctors providing care for nearly 2 million pets annually. The integrated and collaborative network of veterinary professionals utilize state-of-the-art technology and a scientific, evidence-based approach to deliver compassionate, unparalleled care and rewarding careers. Committed to revolutionizing veterinary medicine, Ethos sets the standard in veterinary excellence. Discover more at EthosVet.com.
Ethos Veterinary Health offers a comprehensive benefits program including medical, dental, vision, a 401k with employer match, and paid time off (including sick time) for all eligible employees. The team can provide more information about compensation and benefits for your specific location during the process. For positions based in Colorado, Ethos provides eligible employees with paid sick and safe leave and public health emergency leave in accordance with the requirements of Colorado's Healthy Families and Workplaces Act.
Ethos is an Equal Opportunity Employer. Ethos does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, competence, merit, and business need.
Gulf Coast Veterinary Specialists (GCVS) is the leading provider of specialized care for companion animals, renowned for our unwavering commitment to excellence. We work closely with the veterinary community to uphold the highest standards of care, supported by a state-of-the-art facility equipped with advanced diagnostic and therapeutic technologies. Our dedicated team of passionate veterinary specialists and staff share a common goal: to deliver outstanding care and service.
At GCVS, we offer a comprehensive range of veterinary specialties, including emergency and critical care, anesthesia and pain management, avian and exotic animal medicine, cardiology, dermatology and allergy care, diagnostic imaging, internal medicine, neurology and neurosurgery, oncology, ophthalmology, sports medicine and rehabilitation, and surgery and orthopedics. Join us and become part of a team that strives to make a meaningful difference in the lives of pets and their families every day.
We’re seeking a highly organized Inventory Coordinator to manage critical supplies, maintain accuracy, and support seamless hospital operations.
Job Description
The Inventory Coordinator plays a critical role in ensuring the hospital remains fully stocked, organized, and prepared to deliver exceptional patient care. This position supports all departments by managing medical and non-medical supplies, optimizing stock levels, maintaining inventory accuracy, and ensuring smooth daily operations. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced hospital environment.
Compensation
- $20 - $24/hr., based on experience
- Full Time
- Exact Schedule TBD
Procurement & Inventory Management
- Procure supplies and inventory essential for patient care and hospital operations using approved vendors.
- Identify alternate suppliers and solutions during supply chain shortages using critical thinking.
- Proactively communicate anticipated shortages or backorders and propose alternative solutions.
- Maintain appropriate minimum and maximum stock levels across all departments.
- Partner with departments to manage department-specific inventory needs.
- Monitor blood product stock daily; dispose of expired blood and order replacements as needed.
- Assist the Pharmacy Technician with Cubex stocking and medication returns.
- Collect, unpack, and audit daily deliveries; organize stock efficiently and accurately.
- Keep inventory areas clean, organized, labeled, and easy to navigate.
- Dispose of shipping materials promptly and responsibly.
- Stock supplies throughout the hospital and assist with training staff on stocking procedures.
- Maintain a backorder log and communicate updates to teams.
- Reorganize shelving and supply systems to maximize efficiency.
- Conduct daily inventory checks and assist with quarterly counts, including some weekend hours if needed.
- Audit received items against purchase orders and report discrepancies.
- Pick up emergency supplies locally; mileage reimbursed.
- Participate in routine check-ins and meetings with the Inventory Manager.
- Monitor usage trends and help adjust stock levels.
- Ensure compliance with all inventory policies and report concerns.
- Maintain relationships with local hospitals to manage borrowed items and track related invoices.
- Organize packing materials for lab samples and perishable shipments.
- Support ongoing development of inventory workflows and documentation.
- Perform other duties as assigned.
- Receive training in handling and stocking controlled substances.
- Contribute to improved inventory policies and operational efficiencies.
- Take on expanded leadership responsibilities as the hospital grows.
- High School Diploma, Associates Degree and or related experience/equivalency preferred
- Previous inventory or supply chain experience preferred
- Experience in a veterinary or medical environment
- Familiarity with inventory or ordering software
- Adapts positively to the ever-changing healthcare environment by supporting technology and process changes.
- Ability to empathize with others and demonstrate a values-based work style is required.
- Must possess excellent listening and interpersonal skills and problem-solving methods.
- Must be able to work varying hours as required. On call holidays will be included per a rotation basis with supervisors/leads.
- Must have basic computer skills including working knowledge office software.
- Demonstrates the core values and mission statement of Gulf Coast Veterinary Specialists in their day-to-day activity, as well as adherence to the team agreements set per the department.
- Fluent English skills (speaking & reading) are required for the role; fluency in multiple languages a plus!
- 401(k) with matching
- Health, Dental, and Vision insurance
- Health Savings Account (HSA) / Flexible Spending Account (FSA)
- Life and Disability insurance
- Paid Time Off (PTO) and Holidays
- Employee Assistance Program and Discounts (including Pet Discount)
- Professional development and tuition assistance
- Uniform stipend
- Retirement plan
GCVS is a leader in specialized care for companion animals, recognized for our dedication to excellence and collaboration with the veterinary community. Our mission is to provide the highest standard of care through advanced diagnostics, innovative treatments, and compassionate service.
We would love to hear from dedicated professionals who are passionate about making a difference and are excited to grow alongside us. Join our team today and experience the culture you've been looking for!
For more information about our hospital, please visit https://www.gcvs.com
Ethos Veterinary Health is at the forefront of innovation and world-class medicine. As the premier network of over 140 specialty and emergency hospitals across North America, Ethos brings together a dedicated community of more than 1,500 specialized doctors providing care for nearly 2 million pets annually. The integrated and collaborative network of veterinary professionals utilize state-of-the-art technology and a scientific, evidence-based approach to deliver compassionate, unparalleled care and rewarding careers. Committed to revolutionizing veterinary medicine, Ethos sets the standard in veterinary excellence. Discover more at EthosVet.com.
Ethos Veterinary Health offers a comprehensive benefits program including medical, dental, vision, a 401k with employer match, and paid time off (including sick time) for all eligible employees. The team can provide more information about compensation and benefits for your specific location during the process. For positions based in Colorado, Ethos provides eligible employees with paid sick and safe leave and public health emergency leave in accordance with the requirements of Colorado's Healthy Families and Workplaces Act.
Ethos is an Equal Opportunity Employer. Ethos does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided based on qualifications, competence, merit, and business need.
Salary : $20 - $24