Advancement Services & Stewardship Specialist

Who we are?

Ethical Culture Fieldston School is a progressive PreK-12 independent school that has been serving students from throughout New York City and the surrounding suburbs since 1878. ECFS offers a rich curriculum in the arts, sciences, and humanities. A co-ed, nonsectarian school, it serves an inclusive community of about 1,700 students on two campuses -- one in the Riverdale section of the Bronx and the other in Manhattan.  

What is essential about working at our school?

The Ethical Culture Fieldston School has a long history of inclusion and belonging deeply rooted in our mission and the educational philosophy of our founder, Felix Adler. We embrace all aspects of an individual, including their ancestry, family, identity, culture, and beliefs. We affirm both our differences and commonalities and strive to balance individuality and community. In keeping with our progressive tradition, we are dedicated to increasing our students’ cultural literacy to help them understand multiple perspectives and see the world beyond the self.  

We expect members of our community to engage in open dialogue about living and learning in an inclusive environment inside and outside the classroom. We see this work, with its creative tensions, as a catalyst for individual and collective growth. On a daily basis, we are committed to making this vision of a democratic, pluralistic, and progressive school a reality.  

Position Summary
Ethical Culture Fieldston School seeks a full-time Advancement Services & Stewardship Specialist whose work could be categorized as a systems integrator, database administrator, or data analyst. The primary responsibility will be to support the advancement team across all aspects of gift processing, analytics, and systems management. 

We are looking for an enthusiastic, hardworking individual who will support the management of the Raiser’s Edge system, assist with data migration and management, and ensure a clean database, consistent lists, and accurate reporting.

The hiring range for this position is $70,000 to $80,000.  When determining the salary for a position, ECFS considers factors including, but not limited to: the scope and responsibilities of the position, internal peer equity, key skills required for the role, the candidate’s work experience, education, and training, as well as market and organizational considerations.

Please note that this is an on-site role and not performed remotely. Ethical Culture Fieldston School retains its right to modify job duties in accordance with changing operational needs.

Responsibilities 
Specific responsibilities of the Advancement Services & Stewardship Specialist will be:

• Managing and executing the process for annual stewardship letters to donors of endowed and restricted funds;

• Overseeing stewardship matrix for Annual Fund and capital campaign donors to further personalize touch points;

• Assisting in the execution of major donor cultivation and stewardship, including drafting emails and recording meeting downloads;

• Drafting and overseeing quarterly stewardship touchpoints for campaign donors; 

• Actively managing the prospect pipeline for both campaign and major gift donors;

• Generating acknowledgments and pledge reminders for donors;

• Maintaining records in the Raiser's Edge database and providing reports on: prospects, donors, alumni, gifts, events;

• Supporting, managing, and maintaining the systems and data integration procedures and processes required for the sharing of data between various School systems and other related data sources;

• Designing and implementing solutions to collect, extract, and present data for key stakeholders; Creating output and input file formats, exports, and imports as required by external agencies or members of school staff, as directed;

• Developing and implementing training and documentation for applications;

• Preparing all lists for Annual Reports and donor recognition needs;

• Managing the matching gift program, stock donations, and tribute gifts;

• Working with the Finance Office to execute deposits, reconcile reports (development revenue, campaign status, pledge status), and prepare for audits;

• Communicating database-related system changes to the user community;

• Training and providing technical support/direction to advancement staff;

• Creating and providing queries, reports, correspondence, and mailing lists from the database, including weekly/monthly reports on campaign status, prospect management, and constituent-specific activity;

• Maintaining data standards for input to ensure database integrity;

• Works with the fundraising team on the mailings as needed.

• Fostering  positive relationships with team members and various stakeholders;

• Motivating and inspiring the team and coworkers to achieve goals; and

• Performing other related projects and duties as needed and assigned.

Position Requirements
The successful incumbent will possess:

• A Bachelor's Degree; 

• Previous experience in school learning management and information systems is required, and  knowledge of Raiser’s Edge would be highly desirable;

• Prior experience in website frontend and backend development and design;

• Strong knowledge of data analytics technologies and comfortable working in Google Suite and Excel;

• Familiarity with qualitative and quantitative research;

• Knowledge of data integrity principles and techniques;

• Ability to interpret data models and understand complex relational databases;

• Excellent verbal, written, and oral communication skills to effectively communicate initiatives, facilitate discussions, and present to various levels of stakeholders; 

• The ability to handle confidential materials with discretion while maintaining a high level of integrity;

• A willingness to learn and embrace new ideas and procedures, and a consistent initiative to help streamline processes and improve efficiencies;

• Must be highly detail-oriented, organized, timely, and resourceful;

• The ability to work collaboratively in group settings, as well as independently, to meet project goals and team needs; 

• Confidence in the  ability to stay calm in stressful situations that may arise;

• A positive attitude and the ability to listen effectively and be receptive to feedback;

• The ability to work evenings and weekends as needed;

• Reliability, punctuality, and consistent attendance; and 

• The ability to cultivate a welcoming culture in which all members of our community feel valued and appreciated.

To Apply
All candidates should visit our employment page at www.ecfs.org to apply. Please send a resume, cover letter, and contact information for three references.  

EEO
ECFS is an equal opportunity employer. We seek to be a welcoming community of professionals that broadly reflects the people of the metropolitan New York City area, our students, and families. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion or religious practices, sex, gender identity or expression, sexual orientation, citizenship status, national origin, age, ability status, military status, unemployment status or any other category protected by applicable local, state, or federal laws. We are committed to hiring practices that ensure all candidates are given fair consideration in alignment with our institutional mission and goals.