Office Manager - Construction & Financial Administration (Temp-to-Perm)

Office Manager - Construction & Financial Administration (Temp-to-Perm)

Location:
Spring Valley, NY | On-Site Position | Construction Industry Office
Employment Type:
Full-Time | Temp-to-Perm
Pay Rate:
$25–$30 per hour, based on experience
Schedule:
Monday–Friday | 8:00 AM – 5:00 PM
Flexible scheduling available

Job Overview:
We are seeking a highly organized and detail-oriented Office Manager to oversee daily administrative, payroll, bookkeeping, and office operations for a busy construction-related organization in Spring Valley, NY.
This role is ideal for someone who enjoys wearing multiple hats, improving processes, and helping modernize office operations through technology and efficiency improvements. The successful candidate will play a key role in supporting leadership while maintaining accurate financial records and ensuring the office runs smoothly.

Office Manager Responsibilities:

• Manage daily office operations, communications, recordkeeping, scheduling, and administrative support functions

• Process payroll, maintain financial records, perform bank reconciliations, and support bookkeeping and reporting activities using QuickBooks Desktop

• Prepare, organize, and maintain contracts, forms, reports, and other business documents while ensuring confidentiality and accuracy

• Maintain office files, databases, and electronic records, including transitioning paper-based processes to digital systems

• Coordinate with staff, contractors, and other stakeholders while providing professional customer service and office support

• Utilize Microsoft Office to create reports, spreadsheets, correspondence, and operational documents

• Identify and implement process improvements, automation opportunities, and organizational efficiencies to support office productivity

• Assist leadership with special projects and day-to-day operational needs while ensuring smooth office functionality

Qualifications & Skills:

• Previous experience in office management, bookkeeping, administration, or accounting support

• Strong proficiency in QuickBooks Desktop

• Advanced knowledge of Microsoft Excel and Word

• Experience with payroll processing, bank reconciliations, and basic accounting principles

• Strong organizational, multitasking, and problem-solving abilities

• Ability to work independently and manage competing priorities

• Excellent communication and customer service skills

• High level of professionalism and discretion when handling confidential information

• Bilingual Spanish is preferred but not required

Why Join This Opportunity?

• Temp-to-perm opportunity with long-term potential

• Competitive hourly compensation

• Stable Monday–Friday schedule

• Opportunity to make a real impact by improving office systems and processes

• Diverse role combining administration, accounting, and operations

• Collaborative environment with the ability to take ownership of key functions

Apply Now!
If you have experience in office administration, bookkeeping, payroll, or office management and are looking for a hands-on opportunity in Spring Valley, NY, apply today for immediate consideration. This is an excellent opportunity for a professional who enjoys creating structure, improving processes, and supporting a growing organization.

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