Recruiting Coordinator (USD)

Job Title: Recruiting Coordinator
Location: Hybrid Schedule (Remote Monday & Friday, working in office Tuesday - Thursday). Home office NYC. 8:30am-5pm
Duration: 6 Months contract (with potential of extension or FT)

We’re looking for a highly organized, proactive, and AI-curious Recruiting Coordinator to help deliver an exceptional candidate and hiring team experience. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and is excited about how emerging technologies — including AI — can improve recruiting operations, coordination, and communication.

As a Recruiting Coordinator, you’ll play a critical role in supporting the end-to-end recruiting process by coordinating interviews, managing scheduling logistics, maintaining recruiting systems, and ensuring a seamless experience for candidates and stakeholders. You’ll also have the opportunity to explore and adopt new tools and AI-enabled solutions that help streamline processes and enhance efficiency across Talent Acquisition.

What You’ll Do
Coordinate and schedule interviews across multiple teams, calendars, and time zones
Serve as a primary point of contact for candidates throughout the interview process
Ensure an exceptional candidate experience through timely communication and attention to detail
Support recruiters and hiring managers with interview logistics, scheduling changes, and process coordination, including offer letters
Maintain accurate candidate and interview data within applicant tracking systems and recruiting platforms
Assist with recruiting operations, reporting, documentation, and process improvements
Partner with Talent Acquisition and cross-functional teams to support hiring initiatives and recruiting events
Help identify opportunities to improve efficiency through automation, AI tools, and process optimization
Stay curious about emerging recruiting technologies and contribute ideas that enhance team effectiveness and candidate experience.

What We’re Looking For
Strong organizational skills with the ability to manage multiple priorities simultaneously
Excellent communication and interpersonal skills
Detail-oriented with strong follow-through and problem-solving abilities
Ability to work collaboratively in a fast-paced, team-oriented environment
Comfort learning new systems, technologies, and digital tools
Interest in AI, automation, and innovative ways of working within Talent Acquisition
Experience supporting recruiting, HR, scheduling, coordination, customer service, or administrative functions preferred
Familiarity with applicant tracking systems, calendar management, and virtual meeting platforms is a plus

• Top 3 Skills:
1. Interview scheduling
2. Offer letters
3. Candidate experience

What “AI-Curious” Means to Us:
You don’t need to be an AI expert or technical specialist. We’re looking for someone who is open to learning, experimenting with new tools, and thinking creatively about how technology can simplify work, improve experiences, and create efficiencies. Curiosity, adaptability, and a growth mindset are most important.

• Interview Process?: 1 MS Teams Interview
• Years of experience Required: 0-2. Will consider entry level candidates.
• Education Required: Bachelors preferred.