What are the responsibilities and job description for the Parts Specialist position at Estis Management Llc?
Position Overview:
The Parts Specialist manages parts inventory needed by technicians to keep major components
(engines, compressors, control panels, etc.) operating in revenue service.
Responsibilities/Job Duties:
Orders parts from vendors to maintain established minimum stocking levels
Receives parts from vendors
Picks parts from inventory to refill inventories
Ships parts to customers
Maintains accurate inventory records of parts ordered, parts received, parts sold, and parts distributed or shipped
Generates and transmits information on parts quantities, pricing, and delivery charges to
support customer invoicing
Inspects parts for defects and specification compliance
Adhere to safety requirements by wearing appropriate protective gear
Acknowledges customer/technician telephone calls, voicemail, and electronic mail promptly and courteously
Helps technicians to determine exactly what parts to order based on description of the part and its location in the compressor package and consultation of the “as built” engineering drawings for that package
Reads vendor catalogs (on-line when available) to determine part stock numbers and pricing
Maintains awareness of vendor discontinuance of parts and possible “aftermarket” sources of acceptable functionally equivalent alternative parts
Generates purchase orders for parts and transmits them to vendors (via vendor automated on-line order entry system where available) and the Supervisor
Receives ordered parts and counts, inspects, and stores them consistently in appropriate locations
Records receipt of ordered parts and their storage locations; transmits information to the Supervisor needed to support vendor invoice payment
Picks and packages parts orders, weighs outgoing packages, prepares shipping labels, and contacts delivery service for package pick up; informs customers of shipment dates and times,arrival estimates, and package tracking numbers
Removes parts distributed to technicians or shipped to customers from inventory records
Transmits information on parts shipped, quantities, pricing, and delivery charges to the Supervisor for customer billing
Participate in various training programs to enhance compressor product and computer system knowledge
Assist with Warranty Claims per manufacturer’s guidelines
Work weekend/afterhours call out shifts
Performs other duties as assigned
Qualifications:
High school graduation OR the ability to read and write in English at the 12th grade level and perform basic mathematical operations (addition, subtraction, multiplication, division, and percentages)
Three years of experience in a mechanical, electrical, electronic, or plumbing parts sales organization
Significant experience in using Microsoft Excel and Word, Adobe Acrobat, and an inventory management software package
Ability to identify parts in engineering drawings
Ability to multitask and prioritize in a fast pace environment
Prefer oilfield equipment, preferably compressor, parts sales experience
Physical Requirements:
Ability to stand, sit and/or walk on a hard surface as well as safely bend, stoop, reach, climb steps, and use ladder for long periods of time daily
Ability to lift up to 25 pounds
Vision required: 20/40 with or without corrective lenses to accurately read all related distribution documents
Ability to communicate verbally using a telephone
The Parts Specialist manages parts inventory needed by technicians to keep major components
(engines, compressors, control panels, etc.) operating in revenue service.
Responsibilities/Job Duties:
Orders parts from vendors to maintain established minimum stocking levels
Receives parts from vendors
Picks parts from inventory to refill inventories
Ships parts to customers
Maintains accurate inventory records of parts ordered, parts received, parts sold, and parts distributed or shipped
Generates and transmits information on parts quantities, pricing, and delivery charges to
support customer invoicing
Inspects parts for defects and specification compliance
Adhere to safety requirements by wearing appropriate protective gear
Acknowledges customer/technician telephone calls, voicemail, and electronic mail promptly and courteously
Helps technicians to determine exactly what parts to order based on description of the part and its location in the compressor package and consultation of the “as built” engineering drawings for that package
Reads vendor catalogs (on-line when available) to determine part stock numbers and pricing
Maintains awareness of vendor discontinuance of parts and possible “aftermarket” sources of acceptable functionally equivalent alternative parts
Generates purchase orders for parts and transmits them to vendors (via vendor automated on-line order entry system where available) and the Supervisor
Receives ordered parts and counts, inspects, and stores them consistently in appropriate locations
Records receipt of ordered parts and their storage locations; transmits information to the Supervisor needed to support vendor invoice payment
Picks and packages parts orders, weighs outgoing packages, prepares shipping labels, and contacts delivery service for package pick up; informs customers of shipment dates and times,arrival estimates, and package tracking numbers
Removes parts distributed to technicians or shipped to customers from inventory records
Transmits information on parts shipped, quantities, pricing, and delivery charges to the Supervisor for customer billing
Participate in various training programs to enhance compressor product and computer system knowledge
Assist with Warranty Claims per manufacturer’s guidelines
Work weekend/afterhours call out shifts
Performs other duties as assigned
Qualifications:
High school graduation OR the ability to read and write in English at the 12th grade level and perform basic mathematical operations (addition, subtraction, multiplication, division, and percentages)
Three years of experience in a mechanical, electrical, electronic, or plumbing parts sales organization
Significant experience in using Microsoft Excel and Word, Adobe Acrobat, and an inventory management software package
Ability to identify parts in engineering drawings
Ability to multitask and prioritize in a fast pace environment
Prefer oilfield equipment, preferably compressor, parts sales experience
Physical Requirements:
Ability to stand, sit and/or walk on a hard surface as well as safely bend, stoop, reach, climb steps, and use ladder for long periods of time daily
Ability to lift up to 25 pounds
Vision required: 20/40 with or without corrective lenses to accurately read all related distribution documents
Ability to communicate verbally using a telephone