What are the responsibilities and job description for the Administrative Assistant position at Estes Construction?
For Estes Construction and our entire Team of Companies, we are people-focused, with a culture of growth and development. We have a collaborative team approach, prioritize safety and quality, and empower every team member to be a leader.
We’re looking for a highly organized, proactive Administrative Assistant who enjoys bringing structure to busy days and helping others do their best work. In this role, you’ll support executive leaders and shared services teams across Finance, Contracts, Information Technology, Organizational Development, and Marketing & Communications.
You’ll be a trusted resource behind the scenes—coordinating calendars, meetings, travel, communications, records, presentations, and internal events while handling sensitive information with care. The right person is detail-oriented, dependable, professional, and comfortable balancing priorities for multiple leaders and departments.
What You’ll Do
- Provide administrative and executive support to company leadership and shared services teams.
- Manage calendars, schedule meetings, and coordinate locations, materials, and initate communications.
- Arrange business travel, accommodations, and itineraries.
- Prepare and organize reports, presentations, project materials, files, and records.
- Coordinate approval workflows and help requests move forward accurately and on time.
- Support leadership meetings, company-wide gatherings, ribbon cuttings, groundbreakings, employee events, and other special functions.
- Identify ways to improve administrative processes and anticipate organizational needs.
What You Bring
- 2–4 years of administrative support experience.
- Associate degree preferred; equivalent education and experience will be considered.
- Executive support experience and experience supporting multiple leaders or departments are preferred.
- Strong proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
- Excellent organization, communication, proofreading, and document-management skills.
- Sound judgment, discretion, and a commitment to confidentiality.
- A positive, solutions-oriented approach and the ability to adapt when priorities change.
- Ability to work on-site in downtown Davenport Monday through Friday, with occasional evening or weekend availability
Benefits to fit your needs:
- Competitive hourly rate
- 401K with a 5% company match
- Full-time employees are eligible for medical, dental, vision, and life insurance
- Short-term and long-term disability insurance
- Health Savings and Flex Spending Account
- Generous paid time off programs prioritizing well-being and self-care
- Parental benefits
- Well-being and Employee Assistance Program
- Incentive Compensation Program
- Work program discounts, employee engagement events, professional training and development
About EP Holding Co. | Estes Construction, City Construction, Murray Company, Vantage Architects:
EPHC is a team of companies comprised of five firms operating within a four-state area focused on integrated design and construction services.
There is a common platform for leadership development, planning and succession for the four firms that share the same guiding value; to be an advocate through providing integrated design and construction services that enable clients to grow and prosper.
About Estes:
Being the best is our true desire. The best builder. The best employer. Achieving this standard of excellence drives us and reminds us daily that being average isn't the Estes way.
Company founders Jim and Lori Estes started their company in 1970 with the guiding principles of advocacy, value, responsiveness and leadership. These four tenets are still the foundation of everything we do and define our culture.