Business Administrator | Marketing Coordinator

Position Title

Business Administration / Marketing Coordinator

Industry

Commercial Construction / General Contracting

Position Summary

The Business Administration / Marketing Coordinator supports day-to-day administrative operations while assisting with marketing, proposal development, and brand execution for a construction firm. This role bridges office administration, project support, and marketing coordination, ensuring internal processes run efficiently and external communications reflect a professional, organized brand.

The ideal candidate is detail-oriented, organized, proactive, and comfortable working in a fast-paced construction environment.

Key Duties and Responsibilities

Business Administration & Office Support

·      Provide administrative support to executive leadership, project managers, and operations staff

·      Assist with document control, filing systems, and digital organization (contracts, COIs, vendor files, subcontracts, etc.)

·      Support invoicing, pay applications, expense tracking, and basic accounting coordination

·      Maintain vendor, subcontractor, and client contact databases

·      Assist with scheduling meetings, preparing agendas, and taking meeting notes

·      Help ensure compliance with internal procedures and external requirements

Marketing & Proposal Support

·      Assist in the preparation of proposals, qualifications, and bid packages (RFQs, RFPs, JOC)

·      Coordinate resumes, project sheets, reference letters, and company credentials

·      Maintain marketing materials including brochures, one-pagers, presentations, and capability statements

·      Support brand consistency across all marketing and communication materials

·      Update company website content and social media platforms as needed

·      Coordinate photography, project descriptions, and marketing content from active and completed projects

Construction & Project Coordination Support

·      Assist project teams with documentation using construction management software (e.g., Procore)

·      Help track project milestones, deliverables, and closeout documentation

·      Support preconstruction and project startup activities

·      Coordinate internal communication between administrative, marketing, and operations teams

Required Qualifications

·      Associate or bachelor’s degree in business administration, Marketing, Communications, or related field (preferred)

·      2 years of experience in an administrative, marketing, or coordinator role (construction or AEC industry preferred)

·      Strong written and verbal communication skills

·      High attention to detail and organizational skills

·      Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

·      Ability to manage multiple priorities and meet deadlines

Preferred Skills & Experience

·      Experience in the construction or architecture/engineering industry

·      Familiarity with proposal processes (RFQs, RFPs, JOC, CMAR, Design-Build)

·      Experience with Procore or similar construction management platforms

·      Basic understanding of marketing design tools (InDesign, Canva, Adobe Suite)

·      Strong proofreading and document formatting skills

Key Competencies

·      Professional communication and presentation

·      Time management and task prioritization

·      Team collaboration and adaptability

·      Problem-solving mindset

·      Confidentiality and discretion

Work Environment

·      Office-based interaction across project teams

·      Occasional site visits or project coordination meetings

·      Fast-paced, deadline-driven environment typical of construction operations