What are the responsibilities and job description for the Accounting & Procurement Specialist position at EST Companies?
YOU SHOULD WORK FOR EST
Are you ready to support EST’s mission by ensuring smooth procurement and accounting operations? As our Accounting & Procurement Specialist, you’ll play a key role in vendor management, project coordination, and financial accuracy. You’ll collaborate across departments to maintain efficient workflows and uphold the integrity of our financial systems. If you’re detail-oriented, organized, and passionate about supporting internal and external customers, come work with EST.
RESPONSIBILITIES AND DETAILS
- Perform project-specific accounts payable functions, including vendor deposits, prepayments, and Work in Progress (WIP) reconciliation
- Liaise with EST Projects and Logistics teams to support procurement processes
- Conduct vendor due diligence and pre-qualification; collect and maintain onboarding documentation
- Maintain vendor account records including AP contacts, banking info, payment methods, tax rates, and address changes
- Manage vendor financials: process invoices, reconcile procurement transactions, and maintain payment records
- Serve as a point of contact for vendors to ensure accurate and efficient communication and data transfer
- Manage purchase orders and maintain Return Merchandise Authorization (RMA) logs
- Support accounts receivable functions, including customer contact maintenance and payment preferences
- Reconcile credit cards and maintain various financial records and analyses
- Prepare and maintain Excel files for financial reporting
- Assist in auditing strategies and general office functions as needed
JOB REQUIREMENTS
- Associate degree or higher in accounting or a related business field, or equivalent experience
- Minimum 2 years of accounting experience (accounts payable required)
- Construction accounts payable experience preferred
- Experience with public and private sector procurement contract management preferred
- Strong understanding of General Ledger systems and AP processing
- Proficient in Microsoft Office Suite, especially Excel; QuickBooks experience preferred
- Excellent communication and interpersonal skills
- Highly organized, detail-oriented, and dependable with a strong sense of urgency
- Ability to work independently and as part of a team
- Fluent in English (oral and written)
- Valid driver’s license and excellent driving record required
We are an Equal Employment Opportunity (EEO) employer and welcome all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or other legally protected status.
Visit our website at www.estcos.com to learn more about EST Companies, LLC.
Salary : $50,000 - $55,000
