What are the responsibilities and job description for the Administrative Assistant position at Essilor and Subsidiaries?
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If you’ve worn a pair of glasses, we’ve already met.
We are a global leader in the design, manufacture, and distribution of ophthalmic lenses, frames, and sunglasses. We offer our industry stakeholders in over 150 countries access to a global platform of high-quality vision care products such as the Essilor brand, with Varilux, Crizal, Eyezen, Stellest and Transitions, iconic brands that consumers love such as Ray-Ban, Oakley, Persol and Oliver Peoples, as well as a network that offers consumers high-quality vision care and best-in-class shopping experiences such as Sunglass Hut, LensCrafters, and Target Optical, and leading e-commerce platforms.
Our unique business model and relentless pursuit of operational excellence ensures that consumers everywhere have access to products. Balancing speed, efficiency and proximity, the Company manages a global supply chain with cutting-edge technology, based on centralization for frames and on a capillary network for lens finishing and prescription laboratories. In our dynamic environment, fueled by technology and innovation, our people have the space to pioneer new solutions.
Join our global community of over 200,000 dedicated employees around the world in driving the transformation of the eyewear and eyecare industry. Discover more by following us on LinkedIn!
GENERAL FUNCTION
Administrative assistants oversee routine and advanced duties for leadership at the location. This position will provide clerical and other support to all departments and many functions. The Administrative Assistant acts as a role model in supporting staff by demonstrating consistent high-level performance and maintaining the utmost professional demeanor and highest level of confidentiality and trust.
MAJOR DUTIES AND RESPONSIBILITIES
- Provides administrative support to all departments and leadership initiatives.
- Organizes and prioritizes daily administrative and other responsibilities.
- Tends to office needs and oversees activities to ensure seamless functioning and decorum of work environment.
- Proactively engages with leadership to ensure support and/or facilitation of engagement activities, events, celebrations and location perks.
- Acts as support and backup to the HR office
- Performs accounts receivable and accounts payable functions
- Uses Office applications and other software/programs at a highly proficient level to draft professional correspondences, create professional PowerPoint presentations, maintain SharePoint sites, create and maintain and create production and financial data, document control for operational processes, and manage calendars.
- Performs limited accounts receivable and payable functions.
- Supports purchasing, receiving, and inventory management functions
- Acts as administrative support to location environmental health and safety programs, training and records management.
- Supports training and development administrative functions
- Accurately communicates relevant and potentially sensitive information to and from others.
- Conducts floor walk surveys and time studies as assigned.
- Tracks and maintains files with highest level of confidentiality.
- Demonstrates strong communication skills in answering the phone, screening information and accurately distributing and forwarding messages.
- Anticipates and follows up on requests and issues with a proactive, problem-solving approach.
BASIC QUALIFICATIONS
- High School Diploma or GED
- Previous experience working in a fast-paced environment minimum 1 year
- Ability to communicate clearly and concisely
- Ability to prioritize, maintain organization and meet strict deadlines
- Reliable in attendance and punctuality, including breaks and lunch period
- Proficiency in the use of Office applications including Excel, Word, PowerPoint, SharePoint, Teams, Microsoft Forms, Outlook.
PREFERRED QUALIFICATIONS
- Database experience preferred
- Kronos experience preferred
- Additional related education or transferable experiences
This posting is for an existing vacancy within our business. Employee pay is determined by multiple factors, including geography, experience, qualifications, skills and local minimum wage requirements. In addition, you may also be offered a competitive bonus and/or commission plan, which complements a first-class total rewards package. Benefits may include health care, retirement savings, paid time off/vacation, and various employee discounts.
EssilorLuxottica complies with all applicable laws related to the application and hiring process. If you would like to provide feedback regarding an active job posting, or if you are an individual with a disability who would like to request a reasonable accommodation, please call the EssilorLuxottica SpeakUp Hotline at 844-303-0229 (be sure to provide your name, job id number, and contact information so that we may follow up in a timely manner) or email HRCompliance@luxotticaretail.com.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, social origin, social condition, being perceived as a victim of domestic violence, sexual aggression or stalking, religion, age, disability, sexual orientation, gender identity or expression, citizenship, ancestry, veteran or military status, marital status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy or maternity leave), genetic information or any other characteristics protected by law. Native Americans in the US receive preference in accordance with Tribal Law.
Benefits:
401K Plan, Health Insurance, Vacation & Paid Time Off