ADMINSTRATIVE ASSISTANT- (ENROLLMENT)

Unit Job Status FLSA

Position Information

Position Title ADMINSTRATIVE ASSISTANT- (ENROLLMENT) Reports To Faculty Discipline N/A - Not Applicable Faculty is eligible for Tenure Track?

Funding Source

Functions And Responsibilities

Job Summary

Under the Director of the Enrollment Services/Registrar or designee, the Administrative Assistant is responsible for performing tasks and activities related to the support and operations of Enrollment Services.

Please Note: Essex County College does not provide visa sponsorship of any kind. Candidates must be authorized to work in the United States at the time of application and throughout the duration of employment.

This position offers a competitive starting salary of $38,000 - $45,000, along with a comprehensive college benefits package.

Benefits include

• Health, dental, and vision coverage
• Paid vacation, sick leave, and holidays
• Pension and retirement plans
• Tuition waiver programs
• Opportunities for professional growth
  
  

Be part of a collaborative and mission-driven college community.

Supervisory Role

Oral and written instructions are received from the Director of the Enrollment Services/Registrar, or designee. The Office Manager of Enrollment Services may supervise professional staff, support staff, part-time workers, and student workers.

Duties & Responsibilities

• Handle routine office functions including the appointments, telephone coverage, ordering supplies and referrals to the appropriate areas.
• Assist with Banner data entry, record maintenance and related activities.
• Assist with documenting and researching problems reported by students and other departments.
• Arrange and coordinate required services from other areas including, but not limited to Printshop, MPT, mail/shipping and receiving etc.
• Prepare and process purchase order, requisition, pay forms and related documents.
• Maintain inventory of graduations regalia, diploma covers and diploma disbursement.
• Manage the Enrollment Services' email address.
• Assist with the admission process.
• Supervise and train support staff and student workers to ensure the efficient and timely completion of work assignment.
• Prepare routine, special and ancillary reports as required.
• Perform other related duties as required.
• Maintain strict confidentiality and security of staff and student records.
  
  

Physical Requirements

The physical demands described here are representative of those that must be

met by an employee to successfully perform the essential responsibilities and

functions of the job and are not meant to be all inclusive. Reasonable

accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

Unless reasonable accommodations can be made, while performing this job the staff member shall:

• Use strength to lift items needed to perform the functions of the job.
• Sit, stand and walk/move from place to place for required periods of
  
  

time.

• Move between buildings.
• Speak and hear, communicate using telephone and/or walkie talkie.
• Use close vision, color vision, peripheral vision and depth perception
  
  

along with the ability to focus vision.

• Communicate effectively in English, using proper grammar and
  
  

vocabulary.

• Reach with hands and arms and use hands and fingers to handle
  
  

objects and operate tools, including but not limited to, computers,

keyboards, telephones, calculators, and controls.

• Bend, twist, climb, push, pull, and lift.
  
  

Additional Requirements

Minimum Qualifications

Experience (number Of Years), Knowledge And/or Abilities

• Associate's degree.
• Demonstrated ability to work under pressure, prioritize assignments and to exercise good judgement at all times.
• Demonstrate knowledge of computer skills, Microsoft Excel, Word and Outlook
• Excellent interpersonal skills.
• Ability to communicate effectively, orally and in writing.
• Ability to work in a diverse environment.
  
  

Education Requirements Associate's Degree Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)

Preferred Qualifications

Experience (number of years), Knowledge and/or Abilities

• Associate's degree in business administration or related area
• One or more years' experience in a higher education institution
• Demonstrate knowledge of general administrative practices and procedures
• Demonstrate knowledge of computerized records maintain and management, preferably Banner
  
  

Education Requirements Associate's Degree Licenses and Certifications (including e.g., CPR, first aid, driver's license, etc.)

Posting Details

Posting Information

Open Date 11/20/2025 Open Until Filled No Close Date 01/05/2026 Special Instructions Summary Equal Employment Opportunity Statement

Essex County College is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ethnicity, citizenship status, ancestry, age, sex, sexual orientation, gender identity, gender expression sexual orientation, marital status, physical or mental disability, veteran status, military status, genetic information or any other characteristic protected by law.