Closing Assistant

Position Purpose

• Support Investments and Closing Team by securing detailed third-party expenses [increase accuracy of closing cost estimate and efficiency of negotiations]
• Assist with process improvement goals, including more consistent legal services and reduction in third party expenses
• Coordination and data entry related to DealPath software
• Streamlined status updates and consistent document filing
• Assist acquisition and disposition closers with administrative tasks

Scope of Duties

Acquisition - LOI Stage:

• Secure proposals/quotes from third party vendors (upload cost and party information to DealPath)
• Secure and deliver site contacts for vendors
• Work with title company to deliver customs and fee splits to Investments Team for LOIs
• Request and track legal fee quotes (upload information to DealPath)
• Assist Investment Team with compiling third party costs for C/M approvals
• Assist/draft Deal Intake Form for legal counsel

Acquisition – Due Diligence/Closing Stage:

• Secure proposals for appraisal reports
• Assist closers on getting signature pages signed and sent to title company

Acquisition - Post-Closing:

• File closing documents and third-party reports in appropriate locations and upload documents to Dealpath
• Load information into DP for post-closing follow-up
• Follow up on missing closing documents
• Track and follow up on receipt of final title policies
• Initial review of appraisal
• Appraisal- follow up for completion/certification/filing
• Yardi/TopSheet completion

Qualifications

• Bachelor’s Degree preferred
• No less than 1 year of work experience in real estate related field (commercial real estate preferred)
• Must be able to be in the office in Princeton 4 days/week
• Good oral and written communication skills
• Detail oriented and organized