What are the responsibilities and job description for the Onsite Fulfillment Coordinator position at Esquire Deposition Solutions, LLC?
Are you a detail-driven team player who thrives in a fast-paced environment?
Join Esquire as a Onsite Fulfillment Coordinator—a vital role where precision, organization, and service excellence come together to ensure clients receive accurate and timely deliverables in the legal support services industry.
Why Choose Esquire?
Esquire is a leader in legal support services, known for innovation, professionalism, and delivering exceptional quality. As part of our team, you’ll receive comprehensive training, competitive benefits, and the opportunity to grow within a people-first culture. At Esquire, we are focused on Getting it Right for our clients, our partners, and our employees. We understand that the client experience begins with us, and we’re committed to empowering our teams to continually innovate and earn clients for life.
About The Role
As a Onsite Fulfillment Coordinator, you’ll be responsible for overseeing the lifecycle of transcript and exhibit production—ensuring all materials are scanned, processed, quality-checked, and delivered accurately and efficiently. This is a hands-on role ideal for someone who enjoys working behind the scenes to drive client satisfaction through process excellence.
Key Responsibilities
This role is based in a professional office environment with access to specialized scanning and printing equipment. You’ll work alongside a collaborative team and have opportunities to grow through cross-training and skill development.
We Offer a Comprehensive Benefits Package Including
We’re committed to building a diverse and inclusive workplace. If you’re excited about this role but your experience doesn’t align perfectly, we still encourage you to apply—you may be just the right person for this or other opportunities.
Equal Opportunity & Accommodations
Esquire Deposition Solutions policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
Esquire Deposition Solutions is committed to fair hiring practices. Qualified applicants with criminal histories will be considered for employment in a manner consistent with applicable laws, including but not limited to the California Fair Chance Act, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and the Los Angeles County Fair Chance Ordinance. We also comply with similar laws in other jurisdictions where we operate.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request reasonable accommodation. You can submit your request to talent.acquisition@esquiresolutions.com.
Join Esquire as a Onsite Fulfillment Coordinator—a vital role where precision, organization, and service excellence come together to ensure clients receive accurate and timely deliverables in the legal support services industry.
Why Choose Esquire?
Esquire is a leader in legal support services, known for innovation, professionalism, and delivering exceptional quality. As part of our team, you’ll receive comprehensive training, competitive benefits, and the opportunity to grow within a people-first culture. At Esquire, we are focused on Getting it Right for our clients, our partners, and our employees. We understand that the client experience begins with us, and we’re committed to empowering our teams to continually innovate and earn clients for life.
About The Role
As a Onsite Fulfillment Coordinator, you’ll be responsible for overseeing the lifecycle of transcript and exhibit production—ensuring all materials are scanned, processed, quality-checked, and delivered accurately and efficiently. This is a hands-on role ideal for someone who enjoys working behind the scenes to drive client satisfaction through process excellence.
Key Responsibilities
- Operate scanning and printing equipment to process exhibits and transcripts
- Monitor incoming exhibits, both hardcopy and electronic, prioritize based on urgency, and ensure quality control
- Assemble and package completed transcripts while ensuring client-specific preferences are met
- Prepare all items for shipment accurately and on time
- Perform detailed checks on binding, formatting, labeling, and compliance
- Input accurate tracking data and update production statuses in the system
- Manage and document errata receipt, processing, and court filings
- Communicate with colleagues across departments to coordinate requests
- Maintain a clean, organized production area and inventory supplies
- Cross-train across fulfillment functions to support team coverage
- Skills: Exceptional attention to detail, strong time management, and a client-focused mindset
- Experience: 1 year of experience in a fulfillment or production environment; legal industry exposure is a plus
- Technical: Familiarity with Microsoft Office, including Outlook, Word, and Excel, with the ability to learn internal systems
- Education: High school diploma or equivalent
- Attributes: Reliable, organized, and a strong problem-solver who thrives under pressure and values accuracy
- Consistently meeting or exceeding production output and accuracy quotas
- Delivering high-quality materials that meet or exceed client expectations
- Maintaining accurate tracking and documentation across all deliverables
- Supporting a team culture built on accountability, communication, and client satisfaction
This role is based in a professional office environment with access to specialized scanning and printing equipment. You’ll work alongside a collaborative team and have opportunities to grow through cross-training and skill development.
We Offer a Comprehensive Benefits Package Including
- Insurance: Medical, dental, vision, short & long term disability insurance, basic life & supplemental insurance for employees and their dependents
- Retirement: Eligibility to enroll in the company’s 401(k) plan with employer match of up to 1.5% (based on a 6% employee contribution).
- Paid Time Off: Employees receive two weeks of vacation leave per month (80 hours annually) and 2 paid "floating" holiday per year.
- Holidays: 10 paid holidays per year.
- Sick Leave: 5 paid sick days per year.
We’re committed to building a diverse and inclusive workplace. If you’re excited about this role but your experience doesn’t align perfectly, we still encourage you to apply—you may be just the right person for this or other opportunities.
Equal Opportunity & Accommodations
Esquire Deposition Solutions policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
Esquire Deposition Solutions is committed to fair hiring practices. Qualified applicants with criminal histories will be considered for employment in a manner consistent with applicable laws, including but not limited to the California Fair Chance Act, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and the Los Angeles County Fair Chance Ordinance. We also comply with similar laws in other jurisdictions where we operate.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request reasonable accommodation. You can submit your request to talent.acquisition@esquiresolutions.com.