What are the responsibilities and job description for the Legal Services Scheduling Manager position at Esquire Deposition Solutions, LLC?
Join Esquire as a Legal Services Scheduling Manager — a critical role where you'll manage and optimize our network of service partners to support exceptional client delivery and financial performance.
Why Choose Esquire?
Esquire is a leader in legal support services, known for innovation, professionalism, and delivering exceptional quality. As part of our team, you’ll receive comprehensive training, competitive benefits, and the opportunity to grow within a people-first culture. At Esquire, we are focused on Getting it Right for our clients, our partners, and our employees. We understand that the client experience begins with us, and we’re committed to empowering our teams to continually innovate and earn clients for life.
About The Role
As Legal Services Scheduling Manager, you’ll be the driving force behind resource assignment, relationship management, and service quality within your office(s) service area. You’ll use data-driven decision-making to ensure the right partner is on every job, helping us deliver on our promise of quality, timeliness, and professionalism. Your ability to build trust, resolve challenges, and proactively manage resources will directly impact our RARE (revenue after reporter expense) margins and client satisfaction.
Key Responsibilities
This role is based in a professional office setting and involves regular coordination with internal teams and external service partners. You’ll thrive in a fast-paced environment where proactive communication, clear priorities, and strong relationship management are key to success.
Ready for what’s next in your career?
Lead with intention and elevate partner performance—apply now and bring your enterprise expertise to Esquire!
💬 Don’t meet every single requirement?
We know that a truly inclusive workplace values potential just as much as experience. If you're excited about this role but don’t match every qualification, we still encourage you to apply. You may be exactly who we’re looking for.
Equal Opportunity & Accommodations
Esquire Deposition Solutions policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
Esquire Deposition Solutions is committed to fair hiring practices. Qualified applicants with criminal histories will be considered for employment in a manner consistent with applicable laws, including but not limited to the California Fair Chance Act, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and the Los Angeles County Fair Chance Ordinance. We also comply with similar laws in other jurisdictions where we operate.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request reasonable accommodation. You can submit your request to talent.acquisition@esquiresolutions.com.
Why Choose Esquire?
Esquire is a leader in legal support services, known for innovation, professionalism, and delivering exceptional quality. As part of our team, you’ll receive comprehensive training, competitive benefits, and the opportunity to grow within a people-first culture. At Esquire, we are focused on Getting it Right for our clients, our partners, and our employees. We understand that the client experience begins with us, and we’re committed to empowering our teams to continually innovate and earn clients for life.
About The Role
As Legal Services Scheduling Manager, you’ll be the driving force behind resource assignment, relationship management, and service quality within your office(s) service area. You’ll use data-driven decision-making to ensure the right partner is on every job, helping us deliver on our promise of quality, timeliness, and professionalism. Your ability to build trust, resolve challenges, and proactively manage resources will directly impact our RARE (revenue after reporter expense) margins and client satisfaction.
Key Responsibilities
- Assign the most appropriate service partner (court reporters, videographers, interpreters, affiliates) to each job based on margin targets and performance metrics
- Confirm affiliate coverage by noon and all other resources by 3PM daily
- Proactively manage jobs in progress to ensure timely delivery of transcripts, videos, and exhibits
- Collaborate with production to quickly resolve quality issues, including taking remedial action when necessary
- Build and maintain strong working relationships with all area service partners
- Provide ongoing communication, education, and performance feedback to service partners in partnership with the Operations Manager
- Support onboarding of new partners and ensure understanding of Esquire expectations and use of the Service Partner Portal
- Deliver local support for partner issues and help ensure resolution aligns with company standards
- Promote and model Esquire’s values in every interaction and operational decision
- Skills: Strong communication, organization, and relationship-building skills; ability to balance detail with big-picture thinking
- Experience: Minimum 3 years of experience in scheduling, resource coordination, or client service—legal support or vendor management experience is a plus
- Technical: Proficiency in Microsoft Office Suite (including Excel, Publisher, PowerPoint); ability to quickly learn internal platforms
- Education: College degree preferred
- Personal Attributes: Highly detail-oriented, proactive, client-focused, adaptable, and able to make sound decisions under pressure
- High percentage of on-time job turn-ins
- Strong resource performance across attendance, quality, and professionalism
- Effective and consistent use of court reporters, affiliates, and independents
- RARE margin goals consistently met or exceeded
- Healthy working relationships and positive partner engagement
This role is based in a professional office setting and involves regular coordination with internal teams and external service partners. You’ll thrive in a fast-paced environment where proactive communication, clear priorities, and strong relationship management are key to success.
Ready for what’s next in your career?
Lead with intention and elevate partner performance—apply now and bring your enterprise expertise to Esquire!
💬 Don’t meet every single requirement?
We know that a truly inclusive workplace values potential just as much as experience. If you're excited about this role but don’t match every qualification, we still encourage you to apply. You may be exactly who we’re looking for.
Equal Opportunity & Accommodations
Esquire Deposition Solutions policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
Esquire Deposition Solutions is committed to fair hiring practices. Qualified applicants with criminal histories will be considered for employment in a manner consistent with applicable laws, including but not limited to the California Fair Chance Act, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and the Los Angeles County Fair Chance Ordinance. We also comply with similar laws in other jurisdictions where we operate.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request reasonable accommodation. You can submit your request to talent.acquisition@esquiresolutions.com.