What are the responsibilities and job description for the Human Resource Specialist position at Espanola Public Schools?
Title:
Human Resource Specialist
Work Unit/Location:
Central Office
Human Resource Department
Reports to:
Director/Manager of Human Resources
Supervises: N/A
Contract Length:
203days
Pay Schedule:
Specialist Pay Schedule
Overtime Status:
40 hours
Hours:
7:30 a.m. – 4:30 a.m.
Union Status:
Non-Union
Licensure: N/A
General Job Function:
To facilitate effective and efficient management of the Human Resource Office in support of the duties and responsibilities of the Manager/Director
Education/Training/Experience:
- High School graduate
- Must have a minimum of 3 years of experience in Human Resources
- Must have knowledge and demonstrate skills in office equipment and computer programs
- Proficient in Microsoft Word, Excel, Access, PowerPoint, and Outlook.
Knowledge/Skills and Abilities:
- Acquired competencies relating to effective office practices and procedures
- File Maintenance and Records Administration
Resources Used in Performing Job Include (but are not limited to):
Standard office equipment and a vehicle for district travel. A district car may be used or if the employee uses his/her own vehicle, mileage reimbursement is available.
Physical/Cognitive Requirements:
Regularly required to walk, talk and listen. Frequently is required to stand and sit. Required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, and depth perception. Light lifting at times.
Environmental Conditions:
The noise level in the work environment is usually moderate.
Essential Job Functions:
- Maintenance of all personnel records for certified and non-certified employees and adhere to strict confidentiality requirements.
- Assist the HR Manager/Director in compiling and posting all vacancy announcements
- Compile personnel action forms(PAF’s) and START ORDERS.
- Obtain, collect, and organize pertinent data as needed for reports and annual budget, and assists HR Manager/Director in completing required personnel reports.
- Advise employees of licensure/certification procedures and Highly qualified staus
- Assesses training and experience of applicants for certified positions and determines eligibility in accordance with New Mexico State requirements.
- Assist the HR Manager/Director in initiating and overseeing evaluations for district employees.
- Processing New Employees to include background checks, fingerprinting, drug testing, all new hire paperwork, letters of intent, contracts, personnel file, badges.
- Handle routine correspondence with applicants and employees as well as requests for information.
- Assist the HR Manager/Director with all requests
- Writing Letters
-
Collecting Information that is sent out to all staff
- Retrieving all documentation from all staff
- Filing all documents into the Personnel Files when retrieval is complete
- Maintenance of Synergy/Visions/Access/Timeclock/Online application systems
- Maintain day-to-day routine functioning of the Human Resource Office
- Ensure absolute confidentiality and security of District personnel files, enforcing limitations and structured utilization of such files, by persons whose access is authorized only by the Superintendent and/or Director
- Filing of all documents in a timely manner
-
On-line Applicants
- Print application and corresponding documents
- Respond with email of missing information
- Check Licensure and print for file
- File
- Make copies as per requests
- Other duties as assigned.
Personal Accountability:
- Demonstrates reliability as evidenced by attendance records and punctuality.
- Properly notifies supervisor and/or designee of absences or tardiness.
- Begins and completes work within the allotted time.
- Consistently appears in attire appropriate to the work environment.
- Demonstrates skill in the use of equipment including its capabilities, limitations and appropriate/special application,
- Protects the District’s resources through appropriate and careful use of supplies and equipment.
- Utilizes appropriate body mechanics to aid in the prevention of muscle strain/injury.
EMPLOYMENT: Upon an offer of employment, pass a pre-employment drug test and comply with the Immigration Reform and Control Act of 1968, pass a background check and provide necessary documentation qualifications.
Salary : $46,000 - $58,747