HRPAYROLL/Payroll Specialist

Job Title: Payroll Specialist

Location: Houston, TX

Department: Human Resources

Reports To: HR Director

FLSA Status: Non-Exempt

Full Time Position
On-site

M-F 7:30 am to 4:00 pm.

Required to work on Sundays to prepare early payroll clossing for Holiday - 6 Sundays (Yearly).

Position Summary:

We are seeking a detail-oriented and knowledgeable Payroll Specialist to join our Human Resources team. The ideal candidate will have a strong understanding of payroll processes, HR, compliance requirements, and best practices, along with a proven ability to handle sensitive information with integrity and accuracy. This position requires a bachelor’s degree and/or a minimum of 2 years of experience in payroll administration.

Key Responsibilities:

• Process bi-weekly (or weekly/monthly, as applicable) payroll for all employees accurately and on time
• Ensure compliance with federal, state, and local payroll laws and regulations
• Maintain employee payroll records, including new hires, terminations, wage changes, and deductions
• Handle payroll-related inquiries from employees and resolve discrepancies in a timely manner
• Review and reconcile payroll reports, tax filings, and wage garnishments
• Process Canada payroll weekly
• Process 401 (k) contributions weekly
• Coordinate with HR and Finance teams to ensure accurate benefit and compensation reporting
• Prepare and distribute W-2s, 1099s, and other year-end documentation
• Support audits and assist with payroll-related reporting as needed
• Stay current on changes to payroll laws and recommend updates to internal processes as appropriate
• Additional project relaetd to HR/Payroll/Onboarding  might be assinged by HR Director.

Qualifications:

• Bachelor’s degree in accounting, general business, Finance, Human Resources, or a related field
• Knowledge of multi-state employment laws is a plus
• Knowledge of payroll laws, tax regulations, wage and hour laws
• California employment laws 
• Proficient in payroll software (e.g., ADP workforce Solutions, ADP Total Source, Pay works, QuickBooks Payroll, etc.) and MS Excel
• High level of confidentiality, accuracy, and attention to detail
• Excellent organizational and communication skills
• Ability to meet deadlines in a fast-paced environment
• Able to handle high volume payroll tasks daily
• Ability to work in a fast-paced environment
• 
  Preferred Qualifications:
• Experience with multi-state payroll processing
• Familiarity with benefits administration and timekeeping systems
• CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) is a plus