Business Services Manager

Eskaton is a nonprofit senior services provider serving Northern California’s older adults for over 55 years. With over 1,300 employees and 24 communities and services in Northern California, Eskaton is a great company to join and build your career.

Eskaton genuinely cares about the financial security, health and well-being of their staff members. In addition to competitive pay and comprehensive benefits including a 401K retirement fund matching program, Eskaton employees appreciate knowing their work makes a real difference in the community and in the lives they touch.

At Eskaton, being inclusive is one of our core values. This means that we celebrate diversity and equity for all who live and work with us, building a culture of belonging and community across the aging spectrum.us, building a culture of belonging and community across the aging spectrum.

Our Benefits include but are not limited to...

• Competitive Health Plan, including dental and vision coverage
• Company paid life insurance
• Wellness programs
• Employee Assistance Program
• 401K with Company Match Retirement Program (Minimum eligibility requirements apply)
• Paid Time Off programs
• Voluntary benefits & supplemental insurance available

This position is eligible for Eskaton's health benefits package the first of the month following 60 days of employment and Paid Time Off benefits program after 90 days of employment.

The starting salary for this position ranges from $24.90 per hour- $37.72 per hour. Factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations may influence base pay offered.

Position Summary:
The Business Services Manager organizes and performs Business Office functions.  Performs bookkeeping duties essential to operation of the community and supports the Executive Director in analysis of operating budget.    

Essential Job Functions: 

Business Services: 

• Promotes the success of others. 
• Performs bookkeeping tasks essential to the community's operation, including, but not limited to analyzing payroll costs, following up on outstanding/aging self-pay accounts, collecting, and providing necessary information to the corporate accounting staff to record transactions.  
• Analyzes monthly operating statements in conjunction with the Executive Director and department heads.  Analyzes budget variances and assures proper expense coding accrual. 
• Helps coordinate monthly billings for all resident related services and supplies.  Is responsible for answering questions regarding resident billings. 
• Monitors revenue, cash receipts, cash disbursements, and all other necessary journals.  
• Maintains residents' trust and petty cash, makes disbursements from funds upon receipt of authorized voucher, maintains accuracy of petty cash fund, and replenishes funds as needed.  
• Collects, reviews, monitors and audits all staff timecards.  Makes appropriate payroll input, checks for accuracy, and forwards to the corporate office to centralized payroll department.
• Requisitions supplies and equipment for use in the Business Office.  Also orders stationery supplies as requisitioned.  
• Encourages the development and implementation of positive employee relations, assists in developing employee relations, committees, and programs as assigned by the Executive Director. 
• Administers corporate personnel policies and procedures, evaluates compliance with both legal and board directives, directs community site audits to ensure compliance with corporate policy and state and federal regulations.  
• Verifies all on-line insurance carriers (i.e., spot check the common working file) to assure appropriate payment source(s).  All insurance must be verified without exception. 
• Provides information to supporting services (i.e., lab, pharmacy, therapy, nursing, x-ray) after insurance verification has been obtained. 
• Communicates all status changes of a resident to supporting services. 
• Is responsible for keeping face sheet current and up to date with financial information.  Meets with families and completes move-in documents in a timely manner.  

Human Resources  

• Completes reference and license checks for new hires. 
• Ensures personnel files are complete and accurate. 
• Coordinates scheduling of post-employment physicals and Hepatitis B Immunizations for new employees.  

OTHER JOB FUNCTIONS 
 Models and embodies Eskaton’s core values, including: 

• Creating a sense of warmth, welcoming and belonging for all.
• Fostering excellence in everything we do. Seeking consistent improvement, learning and sustainable growth.
• Stepping up, taking ownership and leading with initiative.
• Fully complies with all provisions in Eskaton’s Corporate Compliance Policy and the Health Insurance Portability and Accountability Act (HIPAA).
• Maintains attendance as outlined in Eskaton policy.
• Follows required dress code and Eskaton’s Community Appearance Standards.  Maintains a professional image to the public and residents.
• Works in accordance with established safety guidelines; uses proper body mechanics; follows safe work practices; wears appropriate safety gear.   

QUALIFICATIONS 
 
Education: 
Accounting Degree (BA or AA), with an emphasis in Business Administration and/or equivalent experience. 

Training and Experience:

• Three to five years’ experience supervising staff. 
• Must be able to conduct surveys, gather statistical information, prepare comparative analysis, operate PC computer, make mathematical calculations, communicate effectively, both verbally and in written form.  All staff that provide direct care to residents will have current first aid training.  

Knowledge and Abilities: 

Has a basic understanding of human resources law (State and Federal) and accounting, and their theories and applications.  Possesses a knowledge of personal computer functions and appropriate software.  

 WORK CONDITIONS & PHYSICAL REQUIREMENTS 

Requirements are subject to possible modification to reasonably accommodate individuals with disabilities.  Notify the Human Resources team to request any accommodation(s) to perform any of the essential functions of this position.  

The final candidate must successfully pass Eskaton's post offer, pre-employment testing which includes a criminal background check, drug test, TB screen test and health screen.  All new hires are required to sign an arbitration agreement as a condition of employment.

Eskaton is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.

Salary : $25 - $38