Associate Project Manager

ASSOCIATE PROJECT MANAGER

Division: ESCO Electric

Location: Marion, IA

Reports to: Account Manager

Exempt or Non-Exempt: Exempt

Status: Full-Time

Typical Working Hours: 7:30am to 4:30pm

May be required to work extended hours including holidays and weekends due to the 24 hours, 7 days a week, 365 days a year type of service ESCO provides its

clients.

Synopsis:

The Associate Project Manager is a support position within ESCO Group. This position is best described as a billing resource and contributing resource for project delivery. This position requires knowledge of accounting principles and project management skills.

Background and Work Experience:

To be considered, candidates should have:

• Completion of an Associate’s degree program in accounting or related discipline from an accredited college, technical school, or university and two years or more of related work or industry experience; or
• A combination of equivalent education and or experience will be considered with solid evidence of success.
• Two years of experience in Project Accounting functions.
• Knowledge and familiarity of calculations such as discounts, interest, sales tax, and percentages.
• Demonstrated to be highly proficient with computer technologies including but not limited to, Windows Operating Systems, and the use of Microsoft Office Word, Excel, and Outlook.
  
  

Preferred:

• Experience using Acumatica or other accounting software.
  
  

Responsibilities and Duties:

The Associate Project Manager will be responsible for, but not limited to:

• Set up customer jobs in accounting system accurately and in a timely manner.
• Facilitate cost account meetings with Project Managers and/or General Foremen, review and analyze cost information, and update notes in the collaboration tool.
• Prepare and post project accounting adjustments by updating estimates, increasing contract amounts, adding change orders, updating job type and/or tracking purchase orders.
• Initiate time and material moves as needed.
• Review collaboration tool to determine customer billing requirements.
• Prepare customer invoices by gathering information such as unbilled WIP reports, purchase orders, and material invoices.
• Send weekly time reports to customers.
• Review job sales and use tax issues.
• Provide assistance researching job numbers to Payroll and Accounts Payable.
• Close customer jobs on completion.
• Document collection efforts within Accounts Receivable aging tool.
• Accountable for reducing delinquency for assigned accounts.
• Document internal processes and process changes—creating clear SOPs as needed.
• Assist in identifying team goals and be a key participant in achieving team goals.
• Be a key driver of process improvement for the ERC.
• Utilize, support, and enhance ESCO’s standards and best practices.
• Understand and follow all safety, conduct, and policy requirements established by ESCO and clients.
• Other duties and responsibilities as assigned or deemed necessary by management.
  
  

Interpersonal Skills/Characteristics:

• Exhibits a high level of initiative and resourcefulness.
• Earnestly looks for ways to improve skills and is a dedicated and driven learner.
• Adapts behavior to changing circumstances.
• Work produced demonstrates excellent attention to detail and accuracy.
• Work effectively with decreasing amount of assistance from others as skills are acquired.
• Excellent customer service and teamwork skills.
  
  

Travel Required:

Accommodate up to 25% of overnight travel for services at out-of-town client facilities. The amount of travel is largely dependent upon project scope, schedule, and assigned tasks.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; and talk or hear.
• The employee must regularly lift and/or move up to 5 pounds, frequently lift and/or move up to 15 pounds, and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
  
  

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee will be in a professional office environment.
• All necessary personal protective equipment is provided to meet and in some instances exceed OSHA Regulations.