What are the responsibilities and job description for the Administrative Assistant position at Escarraga's Luxury Cleaning?
We are looking for a reliable, professional, and adaptable Administrative Assistant to join our internal team. You will be the "face of the office" during standard business hours, supporting the CEO with daily operations, human resources, and client relations.
About Escarraga's Luxury Cleaning
E Luxury Cleaning's vision is to pioneer new standards of excellence in the service industry, fostering a sense of distinction and trust with our clients and partners by creating seamless experiences that enhance every space, so our clients can feel at ease and focus on what truly matters. We will relentlessly build long-term relationships with our clients by understanding their needs and providing those needs with the highest level of integrity and professionalism in the industry.
Description
Note on Role Evolution
We are a growing company, and this role is designed to evolve. While core responsibilities are defined below, the ideal candidate is someone comfortable with a shifting landscape and eager to take on new challenges. As Escarraga’s Luxury Cleaning grows, this role is expected to take on increased leadership and operational project responsibilities, providing a pathway to management positions.
Schedule:
Part-Time (Approx. 12-16 hours/week): 2-3 days per week required in person for office work, client visits, and operational support.
Key Responsibilities
- Executive Support: Manage the CEO’s calendar, handle incoming calls/emails, and coordinate team meetings.
- Client & Vendor Relations: Act as the first point of contact for inquiries; draft service agreements, thank-you notes, and follow up on leads.
- Site Walkthroughs: Conduct physical site visits to assess cleaning needs and gather data for the bidding process.
- HR & Payroll Administration: Assist with recruiting, onboarding new staff, and maintaining employee records within Gusto.
- Operations & Inventory: Track inventory for cleaning products and equipment; manage vehicle registrations and maintenance schedules.
- Adaptive Support: Assist with special projects and process improvements as the company scales.
Requirements & Qualifications
Required:
- Experience: 2 years in administrative, operations coordination, or executive support roles.
- Technical Literacy: Proficiency in Jobber (or similar CRM), Google Workspace, and Microsoft Office.
- Clean Driving Record: Valid CA Driver’s License and a clean MVR for required site visits and supply runs.
Preferred:
- Bilingual Proficiency: Fluency in English and Spanish (written and verbal) is highly preferred to facilitate communication between management, staff, and clients.
- Service Industry Experience: Previous experience in cleaning, facilities, or field operations.
- Growth Mindset: The ability to handle multiple moving parts with accuracy, discretion, and a proactive attitude.
Salary
$21 - $25 per hour
Salary : $21 - $25