Operations and Administration Manager

Build a Career With Us

We are seeking an organized, reliable Operations and Administration Manager who wants a long-term career opportunity. This person will work directly with ownership, take responsibility for essential business operations, and minimize owner interruptions while keeping ownership totally informed for decision making.

You will support daily operations, customer contracts, project documentation, payroll preparation, bookkeeping, marketing, and office systems. The seasonal schedule combines full-time work during our busy Spring, Summer and Fall months with a reduced winter workload, approximating 1,600 hours annually. The ideal candidate will possess a strong background in accounting, with experience in the construction or landscape field.

Responsibilities

• Maintain financial records: Store and organize financial records, including cash flow statements, profit and loss statements, and reconciliation statements
• Assist financial management including accounts payable and receivable, payroll, and other accounts· Support payroll preparation and organize related records.
• Prepare customer contracts and maintain accurate paper and electronic files
• Track receipts for costs of goods sold
• Foster a culture of interaction and appreciation within the team.
• Record daily transactions, such as purchases, sales, invoices, and payments and assist in managing relationships with key stakeholders, including clients, vendors, and employees to support business efforts. Process invoices and manage payments
• Answer customer questions as they relate to billing: dates of work, work performed
• Ensure compliance with industry regulations and standards while maintaining high-quality operational practices. Sales tax and other tax payments, registrations, certifications etc. Managing office licenses, pre-approvals, and insurance policy paperwork.
• Assist with budgeting and expense tracking weekly to assure that Construction team has up to date information during each construction installation.
• Communication with ownership, office staff, and field teams as needed.
• Support marketing efforts
• Serve as the point of contact between the office and external parties, such as but not limited to vendors, and service providers. Assist Construction Team with vendor and service provider communication as it relates to managing deliveries and invoicing questions.
• Assist with billing documentation, project records, and bookkeeping
• Help implement technology improvements and more efficient office processes

Required Qualifications

• QuickBooks Desktop
• Bookkeeping/Accounting experience
• Previous office, administrative, operations management or a similar leadership role (within the construction or landscape field- a plus)
• Organizational, computer, and bookkeeping/ accounting skills with precision and detail.
• Ability to work independently, manage multiple priorities, and follow through to completion.
• A dependable approach, initiative, and willingness to learn the systems and take ownership of your work.
• Microsoft Outlook and Microsoft Office Suite, Taxes, payroll, and excell
• Analytical skills with the ability to interpret data to inform decision-making.
• Excellent communication skills, both verbal and written, with the ability to present ideas clearly

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• Flexible schedule

Application Question(s):

• Are you located in proximity to Aspen, or, will you be able to relocate to be within reasonable commuting distance from Aspen, CO 81611?
• Do you have experience in quickbooks?

Work Location: In person

Salary : $65,000 - $75,000