What are the responsibilities and job description for the Court Services Specialist - Corrections Department position at Escambia County Board of County Commissioners, Florida?
Description
**CLOSING DATE: November 11, 2026**
The Court Records Specialist is responsible for reviewing, compiling, and summarizing defendants' prior criminal histories for use by the court during initial appearances and related proceedings. This position ensures accurate and timely criminal history information is available to support judicial decision-making regarding bonds and other pretrial matters. The role also provides in-court support by responding to inquiries related to defendants' prior records. The position requires regular attendance at court proceedings and involves strict deadlines aligned with court schedules.
EXAMPLES OF DUTIES
Reviews and analyzes criminal history records from multiple sources (local, state, and national databases)
Compiles and prepares clear, concise summaries of defendants' prior criminal histories for judicial review
Verifies accuracy and completeness of criminal history information
Identifies and reconciles discrepancies across record systems
Provides real-time support to the court during initial appearances, including responding to questions regarding prior criminal history
Maintains confidentiality and ensures compliance with applicable laws and policies regarding criminal justice information
Coordinates with clerk's office staff, law enforcement agencies, and other justice partners to obtain necessary records
Maintains organized documentation and records in accordance with FDLE policies
Prepares and provides documentation for four different agencies within a designated timeframe
TYPICAL QUALIFICATIONS
Minimum Qualifications Requirements:
Training and Experience:
High school diploma or equivalent (GED), typing speed of 40 words per minute without errors, at least one year of administrative or court-related experience, and at least six months experience working with records, data review, or legal documentation; or, a combination of education and experience equivalent to these requirements.
Licenses and Certifications:
Must possess the following certifications or obtain within six months of employment in the position:
Security and Privacy
General CJIS
Limited Access NexTest
Preferred Qualifications:
Associate's or Bachelor's degree in Criminal Justice, Public Administration, or a related field
Experience in a court, clerk's office, law enforcement, or pretrial services setting
Familiarity with criminal history databases (i.e. NCIC, FCIC state systems)
Experience supporting courtroom proceedings
Knowledge, Skills, Abilities, and Other Characteristics (KSAOs):
criminal justice record systems and terminology
work in office, courtroom and detention facility settings
to interpret and summarize complex criminal history information
attention to detail and accuracy
to work under time constraints in a courtroom setting
written and verbal communication skills
to maintain confidentiality of sensitive information
proficiency in standard office and case management software
communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction
SUPPLEMENTAL INFORMATION
County-wide Employee Responsibilities:
All Escambia County BCC employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Escambia County BCC's Employee Code of Ethics, gift, and conflict of interest policies.
All Escambia County BCC employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Emergency Management Responsibilities:
During emergency conditions, the incumbent of this position will automatically be considered an emergency service worker. This employee is subject to being called to work in the event of a disaster, disaster, such as a hurricane, or other emergency situation and is expected to perform emergency service duties, as assigned.
Physical Requirements:
Positions in this class typically require: reaching, standing, walking, lifting, grasping, talking, hearing, seeing, and finger and hand dexterity, as well as repetitive motions.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
Benefits/Compensation Package:
• Medical / Dental / Vision plans
• Prescription coverage
• Employee health clinic
• Employee fitness centers
• Employer-sponsored retirement plan or an investment plan
• Deferred Compensation Plan
• Flexible Spending Account(s)
• Employee Assistance Program
• Annual/Sick Leave or Paid Time Off (PTO)
• Group Life Insurance
**CLOSING DATE: November 11, 2026**
The Court Records Specialist is responsible for reviewing, compiling, and summarizing defendants' prior criminal histories for use by the court during initial appearances and related proceedings. This position ensures accurate and timely criminal history information is available to support judicial decision-making regarding bonds and other pretrial matters. The role also provides in-court support by responding to inquiries related to defendants' prior records. The position requires regular attendance at court proceedings and involves strict deadlines aligned with court schedules.
EXAMPLES OF DUTIES
Reviews and analyzes criminal history records from multiple sources (local, state, and national databases)
Compiles and prepares clear, concise summaries of defendants' prior criminal histories for judicial review
Verifies accuracy and completeness of criminal history information
Identifies and reconciles discrepancies across record systems
Provides real-time support to the court during initial appearances, including responding to questions regarding prior criminal history
Maintains confidentiality and ensures compliance with applicable laws and policies regarding criminal justice information
Coordinates with clerk's office staff, law enforcement agencies, and other justice partners to obtain necessary records
Maintains organized documentation and records in accordance with FDLE policies
Prepares and provides documentation for four different agencies within a designated timeframe
TYPICAL QUALIFICATIONS
Minimum Qualifications Requirements:
Training and Experience:
High school diploma or equivalent (GED), typing speed of 40 words per minute without errors, at least one year of administrative or court-related experience, and at least six months experience working with records, data review, or legal documentation; or, a combination of education and experience equivalent to these requirements.
Licenses and Certifications:
Must possess the following certifications or obtain within six months of employment in the position:
Security and Privacy
General CJIS
Limited Access NexTest
Preferred Qualifications:
Associate's or Bachelor's degree in Criminal Justice, Public Administration, or a related field
Experience in a court, clerk's office, law enforcement, or pretrial services setting
Familiarity with criminal history databases (i.e. NCIC, FCIC state systems)
Experience supporting courtroom proceedings
Knowledge, Skills, Abilities, and Other Characteristics (KSAOs):
criminal justice record systems and terminology
work in office, courtroom and detention facility settings
to interpret and summarize complex criminal history information
attention to detail and accuracy
to work under time constraints in a courtroom setting
written and verbal communication skills
to maintain confidentiality of sensitive information
proficiency in standard office and case management software
communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction
SUPPLEMENTAL INFORMATION
County-wide Employee Responsibilities:
All Escambia County BCC employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Escambia County BCC's Employee Code of Ethics, gift, and conflict of interest policies.
All Escambia County BCC employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Emergency Management Responsibilities:
During emergency conditions, the incumbent of this position will automatically be considered an emergency service worker. This employee is subject to being called to work in the event of a disaster, disaster, such as a hurricane, or other emergency situation and is expected to perform emergency service duties, as assigned.
Physical Requirements:
Positions in this class typically require: reaching, standing, walking, lifting, grasping, talking, hearing, seeing, and finger and hand dexterity, as well as repetitive motions.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
Benefits/Compensation Package:
• Medical / Dental / Vision plans
• Prescription coverage
• Employee health clinic
• Employee fitness centers
• Employer-sponsored retirement plan or an investment plan
• Deferred Compensation Plan
• Flexible Spending Account(s)
• Employee Assistance Program
• Annual/Sick Leave or Paid Time Off (PTO)
• Group Life Insurance