Curriculum & Instruction Administrative Assistant

QUALIFICATIONS

• High School Diploma
• Three Years clerical experience preferred
• Experience using email, word processing, and office computer applications
• Electronic file management experience
• Strong organizational, communication, public relations, and interpersonal skills
• Any acceptable variations of the above as approved by the Executive Director
• Recommended by ESC Executive Director

CENTER RESPONSIBILITIES

• Process all personal timekeeping, travel reporting and other paperwork in a timely manner
• Maintain professional attire and grooming appropriate for specific job position
• Demonstrate punctual and regular attendance on the job
• Report for work ready to perform responsibilities
• Support the mission, goals, and objectives of the ESC
• Uphold and adhere to safety rules and policies of the ESC
• Perform professional responsibilities as required by ESC policies, processes, and procedures
• Meet proficiency levels of required technology skills as outlined by supervisor
• Incorporate appropriate technology in daily work and exhibits continual growth in technologies as outlined by supervisor
• Exhibit professionalism in all situations at the ESC
• Develop collaborative and positive relationships with schools and co-workers
• Exhibit planning and leadership on assigned tasks and projects
• Ability to take initiative and exhibit innovative thinking
• Keep supervisor advised of all pertinent financial and operations business
• Ability to handle constructive criticism in a positive manner
• Evidence of following-up and following-through with services
• Evidence of professional loyalty
• Other duties as assigned by supervisor

DEPARTMENT RESPONSIBILITIES

• Ability to handle and see to completion multiple projects simultaneously and on deadline
• Ability to take personal initiative and assume ownership for projects and work
• Demonstrate positive attitude with excellent interpersonal skills
• Willing to work as a member of a team but also independently
• Uphold confidentiality of the information processed in all work, if required
• Respond to district and campus personnel with an attitude of service
• Attend all departmental staff meetings and general staff meeting
• Adhere to the policies and procedures of Region 8 ESC
• Contribute to the accomplishment of departmental, Leadership & Instruction Team, and organizational goals

POSITION RESPONSIBILITIES

• Support the vision, mission, and beliefs of Region 8 ESC
• Attend and contribute to department meetings
• Process requisitions and purchase orders for department
• Incorporate appropriate technology in daily work and exhibit continual growth in technologies
• Communicate with the public, teachers, and other staff, answer the telephone, relay messages, answer questions according to prescribed procedures, open and distribute mail, and collect information
• Type and maintain files of correspondence, reports, office records
• Prepare and disseminate reports, records, forms and correspondence
• Maintain appropriate documentation as outlined in the grant.
• Compile information and statistics for reports requested by the Texas Education Agency
• Maintain a filing and record system
• escWorks - Maintain workshop information for consultants and coordinators (including but not limited to, preparation, setup, registration, and cleanup)
• Track center expenditures against the grant budget.
• Perform other duties as assigned by the Deputy Executive Director and/or Executive Director

SPECIAL ASSIGNMENTS

Additional projects as assigned by supervisor or Executive Director

TERMS OF EMPLOYMENT

• Up to 226 working days
• This is an at-will employment position.
• In the event of an economic slump, a reduction-in-force may be necessary. Employees will be notified in writing

FUNDING SOURCE

Locally funded
Grant funded -
Grant funded positions may not exist past the end date.