Reception Administration

Company Description

ES Distributions (ESD) is a North American-based e-commerce distributor, partnering with top brands to amplify their success across online marketplaces. As Amazon experts and full-service digital distribution partners, we go beyond just selling products—we invest in brands, optimize their market presence, and accelerate their growth. With over 10 years of experience in online sales, ESD operates from a 40,000 sq. ft. warehouse in Doral, Florida, ensuring high-volume inventory capacity and operational efficiency. Our proprietary, in-house software solutions power every aspect of our business, from supply chain to data analytics, keeping us ahead of the curve.

We are seeking a highly organized, proactive, and reliable ENTRY-LEVEL Receptionist/Administrative Assistant to support office operations, purchasing, and general administration. This role combines front-desk responsibilities with administrative and operational support.

**Please note: This role requires working on-site at our office location (in Doral). Candidates desiring to work remotely will not be considered.**

**This position requires the candidate to own a reliable personal vehicle, as occasional local company errands may be necessary. Gas reimbursement will be provided for all approved company-related trips.

Key Responsibilities

• Front Desk: Greet visitors, manage phones and voicemail, maintain visitor logs, sort and distribute mail
• Administration: Provide administrative support to HR, Admin, and Directors; assist with travel bookings and supplier follow-ups
• Purchasing & Inventory: Track weekly supply needs (Excel), order office and warehouse supplies, manage safety equipment inventory, and submit purchase receipts
• Reporting & Documentation: Update and maintain reports, prepare and distribute weekly/monthly reports, and ensure certificates and licenses displayed at reception are current
• Office & Facilities: Coordinate recurring services (pest control, vehicle washing, water delivery)
• Program Support: Coordinate company lunches, run errands, and assist with event logistics
• Additional Support: Provide support to production during peak seasons

Qualifications

• Experience in office administration and reception
• Proficiency in Microsoft Excel (required; formulas and reporting preferred)
• Strong organizational and multitasking skills
• Excellent communication and customer service skills; bilingual ability is a plus (English/Spanish)
• Reliability, attention to detail, and adaptability in a fast-paced environment

ADA Statement

Candidates who cannot perform one or more of these requirements due to disability will be eligible for consideration based on whether the candidate can perform the essential functions of the position with a reasonable accommodation.

EEO Statement

ES Distributions is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. ES Distributions makes hiring decisions based solely on qualifications, merit, and business needs at the time. People are at the center of what we do.