Director of Administrative Services

Definition of Class

• An employee in this class is responsible for the supervision of agency program supervisors. Responsibilities include reviewing, analyzing and developing necessary operational policies; assisting in planning, developing and implementing a comprehensive annual plan and budget; and monitoring direct and contracted services ensuring compliance with state, federal and local regulations. May be assigned a small caseload as well.

Nature of Work

• Plans, reviews, and evaluates the work of program supervisors. Reviews and develops agency operational policies and procedures. Monitors direct and contracted services to ensure program quality. Develops and implements in-service training plan for agency service staff. Represents the agency director at meetings with the public, judiciary and state and local officials concerning functions/programs of the county children and youth agency.
• Performs related work as required

Duties & Responsibilities

• The Assistant Administrator reports directly to the Executive Director of the Office of Children and Youth. The Assistant Administrator will have the following leadership duties:
• Modeling to Agency staff a family-centered practice that upholds the child welfare goals of safety, permanence and child well-being. All activities and communications should reflect this philosophy and value.
• Supervision of Agency casework supervisors and others (administrative assistants, etc.), to include ongoing reviewing and evaluation of their work. Assures casework practice is in compliance with all regulations, bulletins and mandates, and that sound supervision is being provided on a regular basis to casework staff by their supervisors.
• Subject matter competence in the following areas:
• Child Protective Services Law
• Juvenile Act
• Adoption and Safe Families Act
• Pennsylvania Department of Human Services' regulations and bulletins pertaining to the Office of Children, Youth and Families (specifically, but not inclusively, Pennsylvania Code Chapter 3130 and 3490, relative to administration of Children & Youth agencies and the Child Protective Services code, and 3700, relative to Foster Family licensure and regulation)
• Pennsylvania Safety Assessment
• Fostering Connections Act
• Child development through adulthood
• Reviews, analyzes and develops Agency operational policies and procedures in accordance with County policies, Federal laws, and Pennsylvania Department of Human Services' regulations and bulletins (see above subject-matter competency areas). Agency policies and procedures shall be in accordance with a family-centered orientation, with reunification as the goal whenever safety and well-being of the child permits.
• Provides quality assurance review of case records to assess treatment plans, case progress and service, reunification and termination decisions.
• Coordinates with Agency legal staff to assure reports and data provided are complete, accurate and timely for all fully informed parties to the Court.
• Availability to be contacted 24 hours/day in emergency situations, or identify a suitable administrative contact if employee is unavailable.
• Participate in Multi-Disciplinary Team meetings, if designated by Executive Director.
• Participate in Child Death Review meetings, if designated by Executive Director.
• Communicates regularly with Agency casework staff, to include regulatory and Agency updates and trainings via monthly staff meetings for the entire casework staff.
• Develops and implements an in-service training plan for Agency staff.
• Interviews and makes hiring recommendations for Agency casework staff, to include clerical support when appropriate.
• Assures actions are taken to support or correct staff performance issues, including conducting disciplinary investigations and taking progressive disciplinary actions as necessary to correct staff performance issues.
• Agency budgeting and general administrative duties
• Assistance in planning, developing and implementing a comprehensive Agency annual plan and budget.
• Monitors direct and contracted services to assure program quality efficiency and conformance with established Federal, State and local regulations and policies.
• Represents the Agency director at meetings with public, the judiciary and State and local officials concerning the function and program of the County Children and Youth Agency.
• Ensures the continuation of Agency programs and services in the absence of the Agency director.
• Reviews relevant expenditures in the Children and Youth budget on a monthly basis and approves requests for client and program-related expenditures.
• Reports on outcomes from casework staff and contracted providers to Executive Director.
• Other administrative duties as assigned by the Executive Director.

Knowledge, Skills, & Abilities

• Knowledge of social, economic and health problems and resources available to deal with them.
• Knowledge of principles of public administration.
• Knowledge of principles of supervision, administration and community programs.
• Knowledge of basic fiscal and programmatic principles and practices.
• Knowledge of needs and behavior patterns of children and youth.
• Ability to plan, organize, direct and evaluate others.
• Ability to exercise discretion in interpreting and implementing departmental, state, federal and local policies and procedures.
• Ability to coordinate children and youth programs with the juvenile court and probation office.
• Ability to communicate effectively.

Minimum Requirements

• Minimum of 4 years of Experience in Social Work, including 1 year in Administration or Supervisory Capacity in a Children and Youth Program
• Bachelor's Degree in a related field

Supervision Received

• Individual supervision by Executive Director on a monthly basis and as needed. Bi-monthly meetings with all administrators.

Conditions Of Employment

• Required to provide and are subject to Pennsylvania criminal and child abuse clearances as well as an FBI fingerprint clearance.