What are the responsibilities and job description for the Administrative Assistant- Accounts Payable position at Ergon, Inc - Refining & Marketing?
Resinall Corp, an Ergon company currently has an opening for an Administrative Assistant- Accounts Payable in our Hattiesburg, Mississippi location. The Administrative Assistant- Accounts Payable is an hourly non-exempt position in the Operations Department that serves as an assistant to the Operations Manager and other Operations department employees.
The duties of the Administrative Assistant- Accounts Payable include but are not limited to the items outlined below and other tasks and duties as assigned by supervision in line with level of training.
- Support Operations with any needed duties.
- AP Specialist
- Transactions - reconcile daily sales paperwork with monies received and credit card transaction receipts, create invoice in SAP, complete COD recap and bank deposit slip
- Make daily/weekly bank deposit
- Work with Jackson office, outside vendors and customers regarding problems with petty cash, purchase orders and unpaid invoices.
- Assist with problems with inventory updates and inventory control.
- Petty Cash Reimbursements - verify receipts and process reimbursements
- Assist with End of the month and End of Year Procedures
- Enter department orders into SAP
- Process and audit p-card statements for credit card holders
- Maintain controlled Operations Department documents.
- Serve as a Tech Writer for Operations Department.
- Serve as a backup to the Admin Assistant-Inventory.
- Follow policies and practices as stated in the Employee handbook and other facility policy and procedure manuals.
- Perform all tasks in accordance with plant safety guidelines and procedures with a heightened sense of awareness to maintain a safe work environment.
Education Level:
- High School Diploma or equivalent
- 1-2 years of experience in an administrative or office support role
Specific Skills:
- A good understanding of accounting procedures, software, and principles
- Computer experience required in Microsoft Office programs including Outlook, Excel, and Word with the ability to learn new computer programs as related to Job responsibilities
- Excellent communication and organizational skills
- The ability to provide and comprehend written and verbal instructions
- The ability to learn and understand basic operations principles as related to charge and yield, shift work, and shift scheduling
- The ability to work as part of a team to accomplish projected goals
Why Ergon Inc.?
At Ergon, we are a relationship-driven, family-owned company that values each employee's growth and contributions. Headquartered in Flowood, Mississippi, we take pride in maintaining a close-knit, small-company atmosphere while offering exceptional career opportunities. Our comprehensive benefits package includes:
- Competitive pay
- 401(k) matching & profit sharing
- Health, Dental, Vision, and Life Insurance
- Short- and Long-Term Disability Plans
- Additional voluntary benefits
- Paid holidays, vacation, and sick leave
- Tuition assistance
At Ergon Inc., we live by our core values:
- Empowered Service: Together, we're committed to delivering unparalleled service. We do what's right, provide solutions and foster stronger relationships with our teams and customers. Employee safety is our top priority and the first consideration in all aspects of our service. That's empowered service.
- Selfless Leadership: We lead with compassion and put those around us before ourselves. We don't say we're the experts, we demonstrate it through technical expertise, category innovation and care for what we do. We call this selfless leadership.
- Purposeful Growth: We believe employee growth and company growth go hand in hand. We build our legacy together to ensure future success through purposeful growth. The company has always reinvested tremendously back into the business, but not just growing for the sake of growing, but growing in a careful and strategic way.
- Respectful Relationships: And together, we foster a culture of respect, acceptance and diversity of ideas and of people. Our differences make us stronger. And we're united by our shared values, always forging respectful relationships.
Come and join the Ergon team!
Must be able to pass a pre-employment drug screen and background check. A clean MVR is required.
We are an EEO/AAP employer.
Job Role: HR Admin
Location: Hattiesburg, MS
Employment offer contingent upon pre-employment drug test, background check, and MVR.
