Administration Assistant

Ergon Refining currently has an opening for an Administrative Assistant, the Administration Assistant position serves as the Administrative Assistant to the Vice President - Refining and Human Resources Manager, additional responsibilities include completing a variety of tasks to support the daily operations of the Refinery; including serving as the first point of contact for all visitors, answering the main telephone number, assisting in daily facility needs, providing support to all managers.

Ergon Refining, Inc. is a great company with great pay and great benefits. We are a relationship-driven company that values each employee's willingness to learn and contribute to the team. We are a family owned company headquartered in Flowood, Mississippi, that pride ourselves on maintaining a small company feel.

Responsibilities:

• Responsible for maintaining coverage for the front desk and main telephone including a backup schedule
• General secretarial duties for the Vice President - Refining and Human Resources Manager including process check requests as required
• Maintain records on charitable and sponsorship giving as needed by Vice President - Refining
• Processing expense reports and purchase card for Human Resources Manager and Vice President - Refining
• Managing calendar and lunches for the Human Resources Manager and Vice President - Refining
• Scheduling candidate in person interviews for all ERI positions
• Contacting managers to be involved in interviews and creating folders comprised of candidates' information
• Greet and assist all refinery visitors including contractors, vendors and customers
• Maintaining the first-floor common areas and conference rooms in orderly condition and notify the appropriate personnel if improvements are required
• Maintain and order office supplies for the 1st floor breakroom supplies, and 1st floor central copier
• Collaborating with the Senior Security Technician to assign visitors badges appropriately
• Collaborating with the Director of Product Technology and the Product Services team to ensure hospitality is appropriately shown to all customers visiting the refinery
• Processing expense report and W-9 for eligible candidates
• Keeping supplies maintained in the utility closet, including PPE
• Keeping clean Visitor Lab Coats and a stocked refrigerator for visits
• Technical Writer for Administration Department
• Distribute and prepare incoming and outgoing mail
• Maintain Interoffice Cell Phone and Call-out lists
• Maintain sign-out log for administrative vehicles and visitor check in log
• Maintain the data file for the Organization chart
• Update internal monitors via Hypersign to show current ERI Vicksburg events, employee announcements and job openings
• Other projects as needed

Requirements:

• High School Diploma or equivalent
• Previous reception/administrative assistant work experience is desired
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office including Word, Excel and PowerPoint

Must be able to pass a pre-employment drug screen and background check. A clean MVR is required.

Ergon Refining, Inc., offers a competitive benefits package: 401(k) matching, Health, Life, Dental, Holidays, Vacation, Sick Leave, Tuition Assistance and Profit Sharing

We are an EEO/AAP employer.

Job Role: Administrative Assistant

Location: Vicksburg, MS