On-site Admin

Job Overview

The Sierra Canyon Association (SCA) Administrative Specialist is supervised by the (SCA) Community Association Manager . Employee will perform daily administrative tasks, operate information systems, provide SCA resident services, and complete other tasks as assigned. This position will not have supervisory responsibilities. As directed and authorized, this position may be delegated specific duties from the SCA Community Manager to meet the goals of SCA and Equus.

This employee will be the primary administrative and customer service staff member from 8:00 AM to 5:00 PM each Monday through Friday. The workday will include a one-hour unpaid lunch break. The employee will report to, and work under the supervision of the Community Association Manager.

General Administrative Operations:

• Open and close clubhouse facilities in accordance with established procedures.
• Answer the clubhouse phones, process mail.
• Maintain a welcoming environment.
• Shop for office supplies and stamps.
• Maintain all bulletin boards.
• Provide guidance/assistance with office equipment and supplies.
• Communicate and coordinate among staff members to support other employees in completing their duties.
• Help to prepare and distribute association documents.
• Perform other duties as requested by the SCA Community Association Manager.

HOA Duties:

• Notify staff of relevant SCA information; refer Owners to contract employees directly when appropriate.
• Update community documents.
• Assist committees by creating and maintaining sign-up sheets and volunteer forms, selling tickets for various events and reconciling funds collected.
• Publish and oversee distribution of a monthly newsletter. Entails working with the Communications Committee, prospective advertisers, and volunteers. Fully responsible for accounts payable and receivable for newsletter advertisers. Send the newsletter copy to offsite owners, as requested.
• Update Power Point Presentation on Reader Board in Lobby.
• Assist in both the ARC application process and compliance.

Resident Services:

• Program and maintain the Verkada System (gate clickers).
• Answer Owner questions.
• Maintain and update the Age Qualification Forms (HOPA) every two years.
• Maintain accurate and updated home files.
• Check in owners/tenants new to the Community. Provide information to new residents to make their transition as easy as possible. Includes:
  • Collect Resident Information Sheet
  • Update clubhouse clickers
  • Take badge pictures; make and issue badges
  • File badge pictures in homeowner files
  • Collect copies of leases

Key attributes and skills required:

• Be Patient and professional
• Reliable
• Upbeat attitude
• Strong interpersonal Skills
• Multitasker
• Team Player
• Attention to detail
• Problem Solver
• Effective written and verbal communication
• Effective knowledge of Microsoft word, excel and outlook.

Salary : $18