Administrative Assistant - Washington DC

At Equity Residential, we're dedicated to creating thriving communities, and we invite you to be part of our team. Embracing values like Diversity, Sustainability, and Total Wellbeing, we foster a workplace culture of authenticity and collaboration.

How We Deliver a Winning Performance:

• Question Authority
• Walk the Talk
• Share Knowledge
• Listen, not just Hear
• See the Glass Half Full
• Take Educated Risks
• Enjoy the Ride
• Share the Spotlight
• Do the Right Thing
• Test Your Limits

We Care About Your Total Wellbeing:

• Physical Wellbeing: Medical, dental, and vision care
• Social Wellbeing: 9 paid holidays, annual vacation time, paid sick leave, new parent benefits
• Financial Wellbeing: 401(k) Retirement Savings Plan, Rent Discounts, Competitive Compensation
• Community Wellbeing: Paid Community Service Hours
• Career Wellbeing: Leadership Development

Learn more about our Total Wellbeing program here.

What You’ll Be Doing:

Provides broad administrative support to the department, including compiling reports, maintaining files, managing staff calendar(s), organizing travel arrangements, answering phones, and assisting with miscellaneous projects. May also perform some bookkeeping activities.

ESSENTIAL FUNCTIONS:

• Keep your department organized and on schedule, which includes maintaining daily calendars plus itineraries for travel and related off-site plans.
• Organize meetings and set up conference rooms.
• Arrange travel schedules and prepare Travel and Expense reports.
• Prepare and distribute reports and correspondence as needed.
• Answer and screen incoming telephone calls , provide assistance when possible, and route other calls to appropriate personnel.
• Place calls as requested to internal and external customers, clients, and vendors to obtain or provide information, schedule or confirm meetings.
• Responsible for maintaining files , copying, mailings, faxes and overnight shipments
• Assist office personnel , including other Administrative Assistants with projects and correspondence as needed.
• Perform or assist in special projects as assigned by direct supervisor or other office management as needed.
• Attend meetings to take notes , transcribe memos and letters, and type and proofread memos, letters and reports utilizing Google and Microsoft Office programs.
• Maintain confidentiality regarding personnel information and executive decisions

REQUIREMENTS

• 3 years administrative experience is required.
• Must have strong organizational skills with an ability to work independently, while meeting tight deadlines without sacrificing quality of work product.
• Strong written and verbal communication skills, with an ability to speak and write in a clear and articulate manner. Thorough knowledge of grammar, punctuation and spelling required to ensure that all documentation is prepared in an accurate, professional and timely manner.
• Accurate typing of 60 wpm required.
• Detail oriented and well-organized, with an ability to multi-task and effectively prioritize various responsibilities.
• Team player that demonstrates flexibility and the ability to integrate and work well with others.
• Ability to maintain a high level of confidentiality.
• Must be proficient with Microsoft Word, Excel, and PowerPoint, as well as Google applications (Gmail, Google Docs, Google Sheets). Able to learn new systems and technology quickly (Ops Technology, MRI, etc).

PREFERRED EXPERIENCE

• Small business bookkeeping experience and/or Accounting coursework preferred.
College degree or coursework

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Salary: $23.41 - $32 / hour; employees are eligible for overtime pay and performance incentives.

The successful candidate's starting pay will be determined based on job-related skills, experience, and qualifications.

PHYSICAL AND VISUAL ACTIVITIES:

Ability to hear and speak well enough to converse verbally over the phone and in-person (expressing or exchanging ideas by means of the spoken or written word). Ability to interpret, evaluate and communicate detailed written or verbal instructions to others accurately and easily. Able to see well enough to use the computer effectively and read written communications. Ability to lift, push, pull or carry up to 15 pounds for the dissemination of documents, supplies, materials, etc. to various locations throughout the office/facility. May be required to climb stairs depending on the property structure.

The above describes the physical and visual activities that are commonly associated with the performance of the essential functions of this job. “Commonly associated” is not intended to mean always or only. Reasonable accommodation will be provided as required by law to enable otherwise qualified employees with a known disability to perform the essential functions of the job.

When you join Equity Residential, you won’t be treated as simply another employee — you will be considered a partner in our shared success. As such, we are committed to investing in your personal success through a benefits program that supports your Total Wellbeing.

We recognize that everyone has different needs outside of work. That’s why, in addition to a competitive benefits package (medical, dental, vision and paid time off), we offer many unique benefits options to employees, like a comprehensive wellness program, pet insurance, new parent benefits, and paid time off for community service projects. In addition to your next job, you can also find your next home with us! Rent discounts on Equity Residential apartment homes are available to our benefits-eligible employees. The amount of the discount offered is determined based on the market, ranging upwards from 20%.

At Equity Residential, like our residents, our employees come from everywhere. A richly diverse work environment captures top talent, cultivates the best ideas, and creates the widest possible platform for success. By focusing on inclusion, these differences are harnessed to create value — in ideas, business practices, relationships, and employee engagement. As an Equal Opportunity Employer, we are committed to maintaining a diverse, inclusive and equitable work environment where our employees can thrive.

All aspects of the employment process are merit-based. Every Equity employee is expected to maintain a work environment that is free from discrimination and harassment. Equity Residential does not discriminate against any employee or job applicant because of race, religion, color, creed, sex, sexual orientation, gender, sexual/gender identity/expression, age, pregnancy (including childbirth, lactation or related medical conditions), physical or mental disability, national origin, citizenship status, military (including uniformed service member or protected veteran) status, marital status, genetic characteristic or information, ancestry or any other characteristic protected by law. Equity Residential also prohibits retaliation against individuals who report harassment or discrimination, or participate in investigations into such conduct.