What are the responsibilities and job description for the AR/Collections Coordinator position at Equity Livestock Credit Corp?
EQUITY COOPERATIVE LIVESTOCK SALES ASSOCIATION
Accounts Receivable Coordinator
Location:
Headquarters – Baraboo, WI
Reports to:
Controller
FLSA Status:
Full Time – Exempt
Overview
Equity Cooperative Livestock Sales Association is Wisconsin's largest livestock marketing cooperative and one of the largest livestock marketing organizations in the country. The Accounts Receivable Coordinator owns the incoming payment process and collections function across Equity's markets, ensuring buyer accounts are accurately maintained, payments are applied timely, and outstanding balances are proactively managed. This role is a key control point for the cooperative's financial health, working closely with market management, buyers, and the Controller to protect Equity's receivables and member interests.
Essential Functions
• Record, apply, and process incoming payments to livestock buyer accounts, accounting software, and banks daily.
• Reconcile livestock buyer accounts receivable and communicate directly with buyers to drive timely collection.
• Monitor AR aging and proactively flag at-risk accounts before they become collection issues.
• Communicate daily with market management regarding buyer payment status and collection activity.
• Process buyer applications, verify buyer banking/credit information, request bonds, and establish payment terms per cooperative policy.
• File bond claims against livestock dealers who fail to make timely payments.
• Report NSF checks and pursue collection or prosecution through the County District Attorney as needed.
• Process and report write-offs in accordance with cooperative policy and procedures.
• Respond to buyer inquiries submitted through Cattle USA and other online platforms.
• Set and periodically review buyer credit limits based on payment history and risk.
• Assist with enterprise-wide accounting, journal entries, account reconciliations, and month-end reporting/metrics.
• Process private treaty transactions and assist with daily balancing and close-out.
• Organize and manage recordkeeping for legal requests and audits.
• Stay current on state and federal rules and regulations governing credit and collection activity.
• Identify and propose process improvements as the department grows and take initiative in implementing approved changes.
• Provide backup coverage and cross-train as needed to support department continuity.
• Maintain confidentiality of financial and member information.
• Perform other duties as assigned.
Qualifications and Requirements
• Associate’s degree in Accounting, Finance, or Business preferred, or equivalent work experience.
• Accounting/finance experience in a fast-paced corporate environment a plus.
• Demonstrate the ability to be reliable and punctual on-site attendance is an essential function of this position to ensure adequate daily coverage, maintain team productivity and meet operational deadlines.
• Proficiency working across multiple ERP systems and Microsoft Office, such as, spreadsheets, accounting software, and online buyer platforms to manage daily transaction volume. Sage 100 experience a plus.
• Proactively resolve at-risk accounts, payment discrepancies, and process gaps immediately.
• Proven ability to identify and implement process improvements. Growth mindset and energized by business growth initiatives.
• Strong commitment to delivering high-quality, on-time, and accurate transactions/reports.
• Demonstrates exceptional verbal and written communication, interpersonal skills, working efficiently, and being well organized.
• Works independently and as part of a team, communicates with external and internal associates respectfully without needing much oversight.
• Strong reasoning, judgment and decision-making capabilities. Sound judgment on credit risk and collections — knows when to extend patience with a buyer and when to escalate.