Vendor Management Administrator

Build the Future with Us — EquipmentShare is Hiring a Vendor Management Administrator

At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before. We’re on a mission to transform an industry that’s been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares.

We’re hiring a Vendor Management Administrator for our Corporate HQ in Columbia, MO and we’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction. This is an administrative role supporting EquipmentShare’s new and current vendor on-boarding and related compliance process. Responsibilities include facilitating all the steps involved in onboarding a new vendor and supporting/maintaining the current vendor base.

Primary Responsibilities

• Processing internal in-take request forms
• Reviewing vendor applications
• Conducting background checks
• Collecting required documents e.g. W9, Certificate of Insurance, banking/payment information, tax exempt certificates
• Ensuring data/document compliance
• Facilitate the vendor annual renewal process
• Coordinate and communicate with internal cross-functional stakeholders (e.g. Risk Management/Insurance, Legal, Accounts Payable, Purchasing, Branch Operations, and others as needed)
• Coordinate and communicate with external stakeholders (e.g. vendors/suppliers, insurance agents, and others others as needed)
• Other administrative duties include:
• Maintain various SOPs
• Maintain a new market checklist and provide vendors with the needed information every time we open a new location.
• Network drive maintenance
• Manage payment remit addresses and payment notifications
• Collection/management/maintenance of 1099 documentations
• Responding to incoming emails and voicemails
• Maintain credit reference sheet
  

Why EquipmentShare?

Because we do things differently — and we think you’ll feel it from day one. We’re a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesn’t just run our business — it also makes your job easier, safer, and more connected. Whether you’re behind the wheel, under the hood, leading a branch, or closing deals — tech supports you, and you drive us forward.

We’re a team of problem-solvers, go-getters, and builders. And we’re looking for teammates who take pride in doing meaningful work and want to be part of building something special.

Perks & Benefits

• Competitive compensation
• Full medical, dental, and vision coverage for full-time employees
• Generous PTO paid holidays
• 401(k) company match
• Gym membership stipend wellness programs (earn PTO and prizes!)
• Company events, food truck nights, and monthly team dinners
• 16 hours of paid volunteer time per year — give back to the community you call home
• Career advancement, leadership training, and professional development opportunities
  
  

About You

You want to be part of a team that’s not just changing an industry for the sake of change — we’re transforming it to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work, and you’re excited about the opportunity to grow within a fast-paced, mission-driven environment.

We’re Looking For People Who

• See challenges as opportunities
• Embrace change and continuous improvement
• Bring energy, effort, and optimism every day
  
  

Skills & Qualifications

• Above-average knowledge of spreadsheets. Knowledge of pivot tables is preferable.
• Ability to type, do data entry and data manipulation with accuracy and ease
• Knowledge of Google Suite and Google Sheets is preferred but not required.
• Knowledge of Front is preferred but not required.
• Strong oral and written communication skills
• Flexible/adaptive to an ever-changing environment
• Ability to multitask, operate with a sense of urgency, while demonstrating professionalism to all those they interact with
• Must be organized, focused, and completes tasks on-time
• Demonstrate critical thinking skills, the ability to think logically, and look for opportunities to improve processes and procedures.
• Is considered a self-starter, working with little supervision
• Customer service centric, providing excellent customer service support and follow through
  
  

Education And Experience

• Associate degree in Business, Accounting, or related field, preferred. Equivalent relevant experience will be considered in lieu of a degree.
• At least 2 years of experience in customer service/support, shared services and or a role/position involving heavy written and verbal (primarily telephone) interaction with both internal/external stakeholders.
• Experience with vendor on-boarding, AP invoice reconciliation, customer support, and process improvement preferred.
  
  

Physical Requirements

• Must be able to sit for long periods of time at a desk
  
  

A Workplace For All

At EquipmentShare, we believe the best solutions come from a team that reflects the world around us. Our initiative — A Workplace For All — is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting, developing, and retaining great people from all walks of life.

We value different backgrounds, talents, and perspectives. We want you to feel like you belong here — because you do.

EquipmentShare is an EOE M/F/D/V.