What are the responsibilities and job description for the Office Manager / Accounting Assistant position at Equine Advocates?
Equine Advocates Rescue & Sanctuary, home to rescued horses, ponies, donkeys & mules and retired military working horses. We focus our work on rescue, sanctuary, education and advocacy.
We are seeking candidates who have compassion for animals.
General Job Description
- Proficient in Word, Excel & QuickBooks
- Office Management
- Mail pick up/drop off at post office; Open mail daily - count, sort, batch and log all donations; Order office and cleaning supplies; Data entry in DonorPerfect (donor software database) and assist with all general office work including answering phones and covering for lunch.
- QuickBooks (QB) entries including deposits, journal entries and check writing; Review all invoices. Reconcile bank and investment accounts monthly. Do all bank reconciliations; File all paid bills, bank statements, state filing forms, etc.; Prepare and deposit all cash received.
- Payroll: Maintain records of sick and vacation time; review hourly staff time cards; submit payroll to ADP weekly.
- Assist with Humane Education Classes
- Assist with Public Open Days (including set-up & close up)
- Assist with state filings with Organization’s CPA
- Oversee and work with all Community Service projects.
- Give tours to VIP guests
- Assist with Annual Gala and other Events
- Update/Maintain Procedures Manual for all office processes
- Volunteer Liaison. Initial contact and interviews before introducing to Equine Manager
- and more!
This is not a remote position.
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Experience:
- Office Management: 1 year (Required)
- Bookkeeping: 1 year (Preferred)
Work Location: In person
Salary : $50,000