Surgical Scheduler

Surgical Scheduler

Location:Fairfax, VA
Pay:$20.30 - $25.37 per hour
26-11234

Position Overview

The Surgical Scheduler coordinates and schedules surgical procedures to support efficient operating room utilization, patient access, and quality care. This role gathers and verifies required scheduling, clinical, insurance, coding, equipment, and patient information to ensure each procedure is accurately prepared. The scheduler works closely with surgeons, physician offices, operating room clinical coordinators, and interdisciplinary care teams to resolve scheduling conflicts and coordinate resources. The position also monitors preoperative requirements and communicates schedule changes to patients and relevant care team members.

Job Responsibilities

• Schedule and coordinate surgical procedures, allocating appropriate operating room time based on procedure requirements and established physician scheduling guidelines.

• Coordinate similar procedures by date, time, and location to optimize surgeon availability, operating room utilization, and staff efficiency.

• Arrange special equipment, instruments, and supplies with the appropriate operating room and clinical teams.

• Resolve scheduling conflicts in collaboration with the operating room clinical coordinator or designated representative.

• Obtain missing patient information, equipment requirements, CPT codes, and special requests from physician offices to ensure complete and accurate surgical postings.

• Review scheduling workflows and collaborate with surgeons and clinical leadership to identify and implement process improvements.

• Maintain fair and consistent operating room scheduling while prioritizing patient safety, patient access, and safe working conditions.

• Process surgical scheduling requests accurately, efficiently, and professionally in accordance with established procedures.

• Coordinate with surgeons, co-surgeons, first assistants, and other care team members to support a smooth surgical experience.

• Verify that required preoperative examinations, assessments, and testing are completed before the scheduled surgery date.

• Keep patients informed of scheduling changes, preoperative appointments, and required perioperative assessments.

• Receive and process scheduling requests from providers, call centers, clinics, and other authorized sources.

• Perform additional duties as assigned.

Job Requirements

• Experience with surgical scheduling, healthcare scheduling, or related administrative coordination is relevant; minimum experience requirements were not specified.

• Ability to gather, verify, and maintain accurate patient and surgical scheduling information.

• Familiarity with CPT codes, clinical documentation, and insurance-related information used in surgical scheduling.

• Strong organizational, communication, and time-management skills.

• Ability to coordinate multiple procedures, manage competing priorities, and resolve scheduling conflicts.

• Ability to collaborate effectively with surgeons, physician offices, clinical coordinators, and interdisciplinary care teams.

• Strong attention to detail and commitment to patient confidentiality, safety, and professional service.

• Ability to follow established scheduling guidelines and adapt to changes in surgical schedules.

About Equiliem

Equiliem believes in empowering success. It's our job to cultivate relationships that connect people and employers in a way that is inclusive, intelligent, and allows both to thrive.

Across the U.S., leading companies in healthcare, government, engineering, manufacturing, professional services, and energy rely on us for their workforce solutions. Our recruiting and HR services include contract and direct hire staffing, Payrolling/EOR, Independent Contractor Compliance, and Managed Services.

For almost 30 years, we've helped shape our industry. Today, we continue to research, ask questions, and continuously enhance the candidate journey and client experience.

Benefits

We offer a comprehensive benefits package to our employees, which includes:

• Medical Insurance
• Vision & Dental Insurance
• Life Insurance
• Matching 401(k)
• Commuter Benefits
• Employee Discounts & Rewards
• Payroll Payment Options

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