What are the responsibilities and job description for the Clerical Assistant position at Equiliem?
Job Title: Administrative Operations CoordinatorLocation: 511 Theodore Fremd Ave, Rye, NY 10580Schedule: Mon-Fri, 8-5pm (flexible)Pay Rate: $26-28/hr26-02048Job SummaryThe Clerical Assistant provides administrative and clerical support to ensure smooth and accurate office operations. This role requires proficiency in Microsoft Office, strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced, KPI-driven environment. The position supports both internal teams and external customers, maintaining accurate records and ensuring timely workflow execution.Job ResponsibilitiesPerform general office functions including filing, scanning, photocopying, and mailingReview, process, and file documents such as specifications, procedures, and drawingsCreate, maintain, and update spreadsheets, reports, and tracking documentsEnter and reconcile data across multiple systems while ensuring data integrityIdentify discrepancies, ensure completeness of records, and maintain accuracyRespond to customer and internal inquiries via phone and emailPrepare status reports and monitor workflow to meet established KPIsFollow standard operating procedures and workflow logic independentlySupport internal stakeholders, including management and field personnel, and interact professionally with external customersLearn and navigate Oracle iProcurement and other departmental or corporate systemsAssist with other clerical duties as assignedJob RequirementsHigh school diploma or equivalent required1–3 years of experience in administrative, clerical, or office support rolesProficiency in Microsoft Office Suite (Word, Excel, Teams, Outlook)Strong data entry and document management skillsExcellent written and verbal communication skillsAbility to interpret operational notes and follow workflow independentlyAbility to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environmentStrong decision-making skills and ability to act based on documented informationAbility to work collaboratively in a team environmentEducationHigh school diploma or equivalent requiredWork Experience1–3 years of clerical or administrative support experienceExperience navigating multiple systems and reconciling data preferred #ZR
Salary : $26 - $28