What are the responsibilities and job description for the Events & Special Projects Coordinator position at Equal Justice Works?
Equal Justice Works mobilizes the next generation of public interest leaders committed to serving communities in need. We believe in creating a legal system that works for everyone, not just those who can afford it. Our fellows are the future of justice, and your work will bring their journeys to life.
The Events & Special Projects Coordinator supports a variety of in-person and virtual events that connect, inspire, and advance the work of Equal Justice Works. From regional receptions to staff retreats to board meetings, this position helps create experiences that matter. The Coordinator also pitches in on special projects that keep the team running smoothly. This position will work across units and teams to support cross-functional projects and resources. An ideal candidate is adaptable, collaborative, and energized by logistics.
Position Responsibilities
Plan & Support Exceptional Meetings and Events
Equal Justice Works is committed to building a team that represents a variety of backgrounds, perspective, and skills and encourage people of diverse ages, sexual orientations, gender identities and expressions, disabilities, religions, races, ethnicities, socioeconomic statuses, work, and life experiences to apply.
The Events & Special Projects Coordinator supports a variety of in-person and virtual events that connect, inspire, and advance the work of Equal Justice Works. From regional receptions to staff retreats to board meetings, this position helps create experiences that matter. The Coordinator also pitches in on special projects that keep the team running smoothly. This position will work across units and teams to support cross-functional projects and resources. An ideal candidate is adaptable, collaborative, and energized by logistics.
Position Responsibilities
Plan & Support Exceptional Meetings and Events
- Coordinate logistics for meetings, receptions, convenings, trainings, and more
- Manage details like venue selection, catering, RSVPs, space setup, travel, and materials
- Collect and circulate relevant documents, including agendas, run of show, guest lists, speaker remarks, and BEOs.
- Provide onsite or virtual support during events (occasional travel required).
- Help maintain internal tools like contact lists and resource libraries
- Assist with scheduling, data entry, and documentation for key initiatives
- Take on short-term projects to meet emerging needs across the organization
- Collaborate with staff across multiple departments to ensure event success
- Stay flexible as needs shift, and step in where your support makes a difference
- Keep communication clear, timely, and positive
- 2-4 years of experience in administration, project coordination, or event planning
- Comfort managing multiple timelines and priorities
- Strong organizational skills and attention to detail
- Excellent verbal and written communication
- Fluency with the Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams platforms
- A team-first orientation and a proactive approach to problem-solving
- Comfort with flexibility and a growth mindset - your contribution may adapt to meet the moment as you progress professionally
- Willingness to travel occasionally (up to 10%) for major events
- Mission-Driven Work: You’ll help build a more just world.
- Collaborative Culture: You’ll work with smart, kind people who are serious about the mission and about supporting one another.
- Room to Grow: You’ll be supported and encouraged as you develop your skills and experience.
Equal Justice Works is committed to building a team that represents a variety of backgrounds, perspective, and skills and encourage people of diverse ages, sexual orientations, gender identities and expressions, disabilities, religions, races, ethnicities, socioeconomic statuses, work, and life experiences to apply.