Controller and Office Manager

Job Summary

Epivara (https://www.epivara.com) is pioneering a paradigm shift in veterinary care with a revolutionary, non-surgical sterilization alternative for pets and livestock. Having recently patented our technology, secured NSF funding and advancing toward commercialization, as well as raised a significant venture funding, we are looking for a hands-on Controller to build out our financial infrastructure to support our growth. This is a unique opportunity to directly impact the humane treatment of animals worldwide while driving the financial strategy of a high-growth, mission-driven biotech startup.

We are seeking a highly organized and detail-oriented professional to serve as a part-time Controller and Office Manager. This dual-role position is responsible for overseeing daily office operations while managing the company’s financial activities, including accounting, budgeting, and financial reporting.

Key Responsibilities

- Financial Management

• Financial Reporting: Prepare and analyze monthly, quarterly, and annual financial statements in QuickBooks, including balance sheets, cash flows, and profit-and-loss statements.
• Day-to-Day Accounting: Oversee vendor payments and general ledger entries to ensure accurate reporting of the business, including ensuring compliance with federal government contract requirements.
• Grant Management: Oversee tracking of expenses and general accounting for federal grants to ensure program compliance and expense reimbursement.
• Payroll & Compliance: Partner with the company’s payroll provider to ensure timely payroll processing and compliance with local, state, and federal tax requirements.
• Budgeting & Forecasting: Maintain annual budgets and monitor actual spending against budgetary allotments.
• Internal Controls: Implement and maintain financial policies and procedures to safeguard company assets.
• Treasury: Maintain banking relationships, including cash and investment accounts.
• Tax: Partner with company’s Tax firm for tax return preparation.

- Office Management & Administration

• Daily Operations: Oversee the office environment, including managing supplies, equipment, and key vendor relationships.
• HR Support: Assist with onboarding new hires, maintaining employee files, employee handbook, and managing benefits.
• Vendor Management: Assist in the negotiation and management of key vendor contracts and relationships.

- Hours Expectation: 20-25 hours per week

Qualifications

• Education: Bachelor’s degree in Accounting, Finance, or Business Administration is required.
• Experience: 7 years in a controller or senior accounting role
• Technical Skills: Proficiency in QuickBooks and Microsoft Excel.
• Soft Skills: Strong communication, multitasking, and problem-solving abilities.